Artist and Consignment ManagementPurpose
1.2. Improve transparency, speed, and reduce human error in gallery consignment management, reporting, and artist relations.
1.3. Provide audit trails and reconciliation between gallery sales data, payments made, and commission splits as per contracts.
Trigger Conditions
2.2. Upload of new consignment agreement or commission template.
2.3. Receipt of payment from buyer or auction.
2.4. Scheduled batch reconciliation (e.g., weekly, monthly).
2.5. Manual override by gallery manager or finance team.
Platform Variants
3.1. Salesforce
• Feature/Setting: Configure Opportunity/Consignment Object automation, use Process Builder or Flow to trigger artist payment record creation on sale closure.
3.2. QuickBooks Online
• Feature/Setting: Use Sales Receipt or Invoice API to mark artworks as sold; trigger Bill or Vendor Payment API for artist due payments.
3.3. Xero
• Feature/Setting: Invoice API for sales entry, Batch Payment API for automating artist payment scheduling.
3.4. Zoho Books
• Feature/Setting: Use Sales Orders API with webhook for art sold; Bills module API to register and automate commissions.
3.5. Google Sheets
• Feature/Setting: Trigger on new row (artwork sold) using Google Sheets API, custom script to calculate commission, and send notifications.
3.6. Airtable
• Feature/Setting: Automations configured on "Artwork Status" field; run script to generate payment/task and update artist’s ledger.
3.7. Monday.com
• Feature/Setting: Automated status change on board triggers integration; push payment/commission tasks to finance sub-board.
3.8. Trello
• Feature/Setting: Trigger on card movement to “Sold,” Power-Up or webhook sends artist/finance details of payment due.
3.9. Notion
• Feature/Setting: Database automation with status field; API integration to update external payment tracking systems.
3.10. Microsoft Power Automate
• Feature/Setting: Flow triggered on new gallery sale in Excel/SharePoint; connects to payment service for artist commission payout.
3.11. Stripe
• Feature/Setting: Use Connect API for automated commission splitting and scheduled payouts to artist’s Stripe account.
3.12. PayPal
• Feature/Setting: Payouts API to issue payments; Webhook on gallery payment receipt initiates artist disbursement.
3.13. Square
• Feature/Setting: Payment and Orders API; webhook triggers script to move artist payout to pending/completed.
3.14. Shopify
• Feature/Setting: Orders API for sales tracking, Integration with payouts API to calculate and trigger commission.
3.15. WooCommerce
• Feature/Setting: Webhook on order completion; REST API integration or plugin for commission split/payment tasks.
3.16. Zoho Creator
• Feature/Setting: Create custom commission tracking apps, use schedules to automate reminders and payments.
3.17. DocuSign
• Feature/Setting: Agreement signed triggers callback; API updates central artist ledger for payment release eligibility.
3.18. Slack
• Feature/Setting: Channel notification on payment due or completed; incoming webhook or API event.
3.19. Asana
• Feature/Setting: Task automation on gallery sale for finance team, using webhook and Asana API.
3.20. Freshbooks
• Feature/Setting: Invoice paid event triggers payment/bill creation for artist; API tracks commission rate.
3.21. HubSpot
• Feature/Setting: Deal pipeline update triggers workflow to notify artist/accounting team, update payment status field via API.
3.22. Sage Intacct
• Feature/Setting: Sales/Customer transaction API, scheduled process for vendor (artist) payments based on reported sales.
Benefits
4.2. Minimizes manual reconciliation and administrative workload.
4.3. Reduces errors and omissions in records and payments.
4.4. Provides clear audit trails for compliance and reporting.
4.5. Enhances artist trust and satisfaction.
4.6. Improves efficiency, freeing team for higher-value tasks.