Tracking production times and flagging delays

Purpose

1. Automatedly monitor production start and completion times for each decal order, reducing manual tracking efforts.

2. Automate data capture at workflow checkpoints (artwork approval, printing start, printing complete, quality check, dispatch).

3. Automate flagging of delays by preset thresholds, notifying stakeholders via multiple channels.

4. Enable role-based escalation of issues, automating alerts for supervisors, managers, and clients.

5. Aggregated, automated analytics on delay patterns for process optimization and continuous improvement.

Trigger Conditions

1. New production job created in the order management system.

2. Status update logged by machine or staff (e.g., artwork ready, production in progress, production finished).

3. Pre-configured due date or SLA for production phase hit without status change.

4. Manual override or delay flag by operator.

5. Automated data anomaly (e.g., rapid status toggling) indicating workflow issues.

Platform Variants

1. Salesforce

• Function: Flow automation — schedule-based triggers on production objects, automated notifications via workflow rules.
  
• Sample Config: Configure Process Builder to flag delay if "Production Status" ≠ "Completed" by due date.
  

2. SAP ERP

• Feature: Automated Job Monitoring — use Production Order APIs to poll status, trigger alerts via SAP Alert Management.
  
• Sample Config: Use `BAPI_PRODORD_GET_DETAIL` plus workflow rules.
  

3. Oracle NetSuite

• Feature: SuiteFlow automation — conditional workflow for production task due dates, automated records updates.
  
• Sample Config: Set timed workflow triggering on "Production Start Date" + X hours.
  

4. Microsoft Power Automate

• Feature: Build automatable flows using connectors for Dynamics, Teams, SharePoint, and email for delay notification.
  
• Sample Config: Create flow triggered by SharePoint list item "Production Status" lacking expected update.
  

5. Monday.com

• Feature: Automate board with date column automations and conditional reminders via integrations.
  
• Sample Config: If "Production Completed" column overdue, automator sends automated Slack message.
  

6. Asana

• Feature: Rule-based automation for tasks, due dates, and custom fields.
  
• Sample Config: Rule to mark task as "Overdue" and notify team if "Production Complete" not logged.
  

7. Trello

• Feature: Butler Automation — cards with upcoming or overdue due dates trigger automated Slack or email notifications.
  
• Sample Config: Butler rule triggers if card remains in "In Production" list after due date.
  

8. Jira

• Feature: Automation Rules for workflow status, custom due date SLA.
  
• Sample Config: If issue type "Production Task" not transitioned to "Done," automator flags and pings assignee.
  

9. Airtable

• Feature: Automate with Airtable Automations — record updates, Slack/email reminders if "Production End" not entered.
  
• Sample Config: Scheduled automation checks production table for overdue tasks each hour.
  

10. Google Sheets + Apps Script

• Feature: Custom script automates scan of due dates, automatedly flagging and emailing delays.
  
• Sample Config: Time-driven Apps Script checking "Production End" column daily.
  

11. Slack

• Feature: Workflow Builder for automated delay alerts in channel, with role-based escalation.
  
• Sample Config: Workflow step triggers if production delay flagged in connected app.
  

12. Zapier

• Feature: Multiplatform automator for linking any project management system to automated delay notifications and analytics.
  
• Sample Config: Trigger on new/updated row in Sheets, send SMS or Slack if overdue.
  

13. Make (Integromat)

• Feature: Multi-step workflow automation across ERP, spreadsheets, and communication tools.
  
• Sample Config: Scheduled scenario examines production jobs, emails summary if delay thresholds met.
  

14. Twilio SMS API

• Feature: Programmatic SMS alerts to supervisors or operators for automating delay notification.
  
• Sample Config: SMS API sends automated text if production overdue by interval.
  

15. SendGrid

• Feature: API-powered automated emails for delay events, customizable email content with order/job details.
  
• Sample Config: Triggered transactional email for flagged production jobs.
  

16. Pipedream

• Feature: Event-driven pipeline that automates triggers on webhook or database changes, enables multi-channel alerting.
  
• Sample Config: Trigger on webhook from MES, automatedly slack/discord/email on delay.
  

17. Klaviyo

• Feature: Automated email flows based on custom events and API triggers.
  
• Sample Config: Flow for "order production delayed" event to email ops manager.
  

18. HubSpot

• Feature: Workflow automator for production properties on deals or tickets.
  
• Sample Config: Automation emails sales team if production not completed by SLA.
  

19. Quickbase

• Feature: Automated pipeline for no-code workflow on production records, sends late notifications.
  
• Sample Config: Pipeline runs daily, flags any "In Progress" jobs past due.
  

20. Workato

• Feature: Cross-app automation for flagging production delays and escalating via chat or tickets.
  
• Sample Config: Recipe checks ERP for overdue records, creates ticket in Zendesk.
  

21. Zoho Creator

• Feature: Workflow rules on production forms/applications, automates time-based reminders and alerts.
  
• Sample Config: Workflow emails team when status remains "pending" too long.
  

Benefits

1. Automates accurate, real-time production tracking without human intervention.

2. Automator flags delays immediately, reducing risk of late shipments.

3. Automates escalation for faster issue resolution.

4. Ensures consistent compliance with customer SLAs using reliable automation.

5. Automating analytics reveals recurring bottlenecks, supporting ongoing process automation improvements.

6. Reduces manual labor and error, making workflow automatable and scalable.

7. Enables end-to-end workflow automation for the entire shop floor and management team.