Asset & Content ManagementPurpose
1.2. Automate personalized notifications of gallery availability and expiry, reducing manual management.
1.3. Ensure client assets remain protected after set timeframes, minimizing unauthorized use or access.
1.4. Maintain audit trails for asset access aligned with professional service standards and agreements.
Trigger Conditions
2.2. Assignment of an expiration date or access period per project or client.
2.3. Imminent expiration (e.g., 48 hours before expiry).
2.4. Direct action by assigned staff (manual override, gallery refresh, or early expiry).
Platform Variants
• API: drive.permissions.create to set timed access links; drive.files.delete on expiry.
3.2. Dropbox
• API: /sharing/create_shared_link_with_settings to set expiry; /files/delete_v2 to remove gallery.
3.3. Microsoft OneDrive
• API: /shares to create expiring share links; /drive/items/{item-id} DELETE for removal.
3.4. SmugMug
• Feature: Gallery expiration and password lock in account settings; send API trigger to expire gallery.
3.5. Zenfolio
• Function: Expiring client galleries via dashboard/API, notify via email integration.
3.6. Pixieset
• Feature: Expiry automation in client gallery settings; API call to send reminders.
3.7. ShootProof
• Feature: Set automatic expiry in gallery management, trigger warning notifications.
3.8. Piwigo
• Plugin/API: Use expiration plugin to enforce auto-removal; call mailer API for alerts.
3.9. Adobe Lightroom Cloud
• API: Set gallery access links and expiry through lightroom.sharedlinks.create; revoke link API.
3.10. Nextcloud
• Function: Share link with expiration via /ocs/v2.php/apps/files_sharing/api/v1/shares endpoint.
3.11. WordPress (Envira Gallery, Modula)
• Feature/API: Autodelete add-ons, webhook for expiration, notification plugin for alerts.
3.12. SendGrid
• Feature: Automated email on “gallery ready” and “gallery expiring”; send API to broadcast.
3.13. Mailgun
• API: /messages with timed campaigns for client reminders and expiry notices.
3.14. Twilio SMS
• SMS API: send custom SMS alerts for gallery activation and expiry deadlines to clients.
3.15. Slack
• API: Send real-time notifications to internal channels upon each automation event.
3.16. Asana
• API: Auto-create tasks for gallery follows-up or manual removal workflows.
3.17. Trello
• Power-Up: Move galleries to ‘Expired’ list via webhook/automation on expiry.
3.18. Monday.com
• API: Automate item status update (active/expired) tied to gallery access lifecycle.
3.19. Zoho CRM
• API: Update client records on “gallery accessed” and “gallery expired” events.
3.20. HubSpot
• Workflow: Log/alert on lifecycle stage changes triggered by gallery publication/expiration.
3.21. Airtable
• Automation: Use record expiration to auto-disable sharing and trigger notifications.
Benefits
4.2. Ensures galleries are only available within contractual windows.
4.3. Enhances asset security and protects intellectual property.
4.4. Improves client experience with timely alerts and seamless access delivery.
4.5. Maintains professional compliance and audit readiness through automated logs and workflows.