Scheduled deletion or archiving of old projects

Purpose

1.1. Ensure systematic removal or transfer of outdated project files and client content to maintain storage efficiency, enforce data compliance, reduce digital clutter, and uphold client privacy standards.
1.2. Schedule automated deletion or archiving of completed photographic projects based on retention policies, expiration dates, or client specifications.
1.3. Streamline asset management workflows while minimizing manual intervention and error.

Trigger Conditions

2.1. Elapsed time since project completion (e.g., 1 year after delivery).
2.2. Metadata tag (e.g., "Archive on [date]").
2.3. Client request for content purging or archiving.
2.4. Storage threshold reached (e.g., 90% quota used).
2.5. Regulatory or contractual data retention expiration.

Platform variants

3.1. Google Drive
• API: files.delete/files.update (move to Trash or archive folder).
• Trigger: Scheduled cloud function with retention logic.

3.2. Dropbox
• API: files/delete_v2 and files/move_v2.
• Trigger: Scheduled webhook or script via Dropbox API.

3.3. Microsoft OneDrive
• API: DriveItem: delete/DriveItem: move.
• Trigger: Power Automate flow, timed recurrence.

3.4. AWS S3
• Feature: Lifecycle Policy (Expiration/Transition).
• Trigger: Policy with matching S3 object tags or age.

3.5. Box
• API: Folders & Files endpoint with delete/move.
• Trigger: Scheduled integration script using JWT authentication.

3.6. SharePoint Online
• API: /_api/web/GetFolderByServerRelativeUrl.
• Trigger: PowerShell/Power Automate recurrence.

3.7. SmugMug
• API: Album Delete Images/Move Images.
• Trigger: Scheduled API runs with authentication.

3.8. Adobe Creative Cloud
• API: Cloud Storage REST API (delete/move assets).
• Trigger: Scheduled automation with project metadata checks.

3.9. Synology NAS
• API: File Station API File_Delete/File_Move.
• Trigger: DSM Task Scheduler or custom script.

3.10. Monday.com
• Feature: Automations to archive board items after X days.
• Trigger: Time-based automation builder.

3.11. Airtable
• API: Record deletion or update field ‘archived’.
• Trigger: Webhook or scheduled script with filter.

3.12. Wrike
• API: Tasks/Projects, Delete/Move to archive folder.
• Trigger: Regular API call checking closed projects.

3.13. Asana
• API: Delete Task/Project or mark as archived.
• Trigger: Automated rule via Asana API/timed script.

3.14. Trello
• API: Cards/Boards Delete/Archive endpoint.
• Trigger: Power-up or webhook timer integration.

3.15. Google Photos
• API: mediaItems.delete or move to album ‘Archive’.
• Trigger: Scheduled script based on upload date.

3.16. Notion
• API: Page archive or delete, set archive property.
• Trigger: Scheduled integration with Notion API.

3.17. M-Files
• Feature: Workflow automation for vault content.
• Trigger: Timestamp-based action for objects.

3.18. Zenfolio
• API: PhotoSets.delete or move to Archive.
• Trigger: Timed script with user authentication.

3.19. Backblaze B2
• API: b2_delete_file_version or b2_hide_file.
• Trigger: Lifecycle rules via B2 API/console.

3.20. Egnyte
• API: Files/Delete or Move.
• Trigger: Scheduled API call based on folder policies.

Benefits

4.1. Automated regulatory compliance by removing expired assets consistently.
4.2. Optimized storage use, reducing unnecessary cost.
4.3. Enhanced privacy by eradicating obsolete client files.
4.4. Fewer manual tasks, lowering human error risk.
4.5. Improved organizational efficiency with automated archival structure.