Data sync with student information systems

Purpose

1.1. Ensure real-time, error-free synchronization of attendance and check-in/check-out records between after-school program management systems and student information systems (SIS) so that data integrity, parent communications, compliance, and reporting are always current and accurate.
1.2. Automate the bidirectional flow of student attendance data, update enrollment status, trigger alert workflows for absences/pickups, and facilitate seamless reporting to state or district authorities.

Trigger Conditions

2.1. New check-in or check-out event recorded by an after-school program staff member or parent.
2.2. Update or correction is made to an existing attendance record in the after-school system.
2.3. New student enrollment added or existing details modified in the SIS.
2.4. Scheduled daily batch synchronization time (e.g., 6:00 p.m. at program end).
2.5. Manual data sync request triggered by administrator for data reconciliation.

Platform Variants

3.1. PowerSchool SIS
• API: Use REST API /ws/v1/district/attendances; configure endpoint for Create, Update, List attendance records.
3.2. Infinite Campus
• API: Use Campus REST API /attendance PATCH and POST endpoints to sync presence/absence.
3.3. Skyward
• Feature: Skyward API Student Attendance Resource for POST/PUT attendance transactions.
3.4. Clever
• API: SIS Sync tool, configure synced endpoints to ‘/sections’, ‘/students’, and ‘/attendance’ objects.
3.5. ClassLink
• Feature: OneSync; auto-import configuration for attendance feeds and SFTP roster syncs.
3.6. Blackbaud
• API: SKY API /attendancedata/ endpoint to update and fetch real-time records.
3.7. FACTS SIS
• Feature: FACTS SIS API POST Attendance Record, map JSON fields for date and status.
3.8. Procare Solutions
• API: Procare Connect Open API /attendance; set webhook for instant record posting.
3.9. Kinderlime (now Procare)
• Feature: API /childAttendance endpoint; configure automated HTTP POST for each event.
3.10. Brightwheel
• API: POST /v1/attendance to add or update check-in/check-out status.
3.11. Eleyo
• Feature: Eleyo API POST /attendance/import for daily batch uploads.
3.12. EZCare
• API: EZCare Web Services /attendanceLog; enable event-driven push/pull.
3.13. Smartcare
• Feature: Smartcare REST API /AttendanceEntries; POST each attendance event.
3.14. LifeCubby
• API: LifeCubby /attendance POST; automate transfer of records upon change.
3.15. HiMama
• API: HiMama API POST /attendance; batch process or event-triggered push.
3.16. Sandbox Software
• Feature: Import attendance via REST API PUT /api/v2/attendance_entries.
3.17. iClassPro
• API: iClassPro Webhooks; configure to POST attendance events to SIS.
3.18. QuickSchools
• API: QuickSchools API /api/attendance; enable two-way updates from SIS.
3.19. Bloomz
• Feature: REST API /attendance/add with parent notifications integration.
3.20. Brightspace by D2L
• API: Brightspace Attendance API; POST attendance register updates.

Benefits

4.1. Automatic, real-time data accuracy across after-school programs and SIS without manual reentry.
4.2. Reduced human error and administrative effort via seamless, programmable data exchange.
4.3. Immediate notifications for parents, guardians, and authorized staff of attendance events.
4.4. Enhanced compliance with education authority mandates for accurate reporting.
4.5. Improved insights for program evaluation, resource allocation, and billing accuracy.
4.6. Customizable triggers and batch processes accommodate both real-time and scheduled sync needs.
4.7. Scalable to any SIS used by child care or after-school programs, future-proofing operations.