Equipment calibration tracking and alerts

Purpose

1.1. Ensure all airport equipment receives timely calibration to meet safety, regulatory, and operational standards.
1.2. Centralize records of calibration activities for each asset, including dates, engineers, results, and due dates.
1.3. Proactively alert facility managers and technical teams before calibration is due, reducing missed calibrations and operational risks.
1.4. Facilitate audit readiness and compliance reporting by maintaining exhaustive and accessible digital logs.
1.5. Streamline coordination between asset management, engineering, and vendor support for calibration-related tasks.

Trigger Conditions

2.1. New calibration date entered or asset added.
2.2. Scheduled calibration approaching (e.g., 30/15/5/1 days before due).
2.3. Calibration missed or overdue.
2.4. Calibration result uploaded/record approved or rejected.
2.5. Request for updated compliance/audit report issued.

Platform Variants

3.1. ServiceNow
• Feature/Setting: Workflow Automation; configure notification triggers on Asset Management module for calibration due dates, using REST API to post custom events.
3.2. SAP ERP
• Feature/Setting: Plant Maintenance module; use calibration scheduling and Maintenance Plan APIs to initiate alerts.
3.3. Microsoft Power Automate
• Feature/Setting: Scheduled Flows; setup Outlook Calendar and Teams notifications, connect to SharePoint asset lists using Graph API.
3.4. Salesforce
• Feature/Setting: Process Builder & Flow; trigger tasks/emails via Equipment object lifecycle, use Platform Events API.
3.5. IBM Maximo
• Feature/Setting: Asset and Work Order Tracking; configure cron tasks and notifications via REST API.
3.6. Oracle Cloud Maintenance
• Feature/Setting: Maintenance Work Orders; automate calibration reminders using Oracle Integration Cloud APIs.
3.7. Google Calendar
• Feature/Setting: Event Reminders; auto-create calibration events via Calendar API POST /calendars/events.
3.8. AWS Lambda
• Feature/Setting: Scheduled Events; trigger calibration alert functions tied to DynamoDB asset tables.
3.9. Twilio SMS
• Feature/Setting: SMS Alerts; send SMS reminders using programmable Messaging API.
3.10. SendGrid
• Feature/Setting: Transactional Email; configure single send with equipment due details via v3/mail/send API.
3.11. Jira Service Management
• Feature/Setting: Automation rules; auto-create tickets/issues for overdue calibrations using Jira REST API.
3.12. Slack
• Feature/Setting: Incoming Webhooks; post calibration alert messages to channels/users via Web API.
3.13. Monday.com
• Feature/Setting: Automations; set up date-based alerts on item columns with API integration for custom flows.
3.14. Notion
• Feature/Setting: Database Reminders; automate notifications based on “Next Calibration” property using Notion API PATCH /pages.
3.15. Zapier
• Feature/Setting: Multi-step Zaps; connect triggers from spreadsheets/CRMs to email/SMS/slack notifications, use Zapier Webhooks for custom assets.
3.16. Asana
• Feature/Setting: Task creation; auto-create calibration tasks with due dates using REST API.
3.17. Smartsheet
• Feature/Setting: Automated Alerts; configure row-based reminders from calibration schedule sheet using Smartsheet API POST /sheets/{sheetId}/rows.
3.18. Google Sheets
• Feature/Setting: Time-driven triggers; script onEdit/onSchedule to email or Slack alerts when due dates near, via Google Apps Script.
3.19. Microsoft Teams
• Feature/Setting: Adaptive Cards; schedule bot messages with calibration info through Graph API and Teams Messaging Extension.
3.20. Freshservice
• Feature/Setting: Workflow Automator; create incident on calibration due/overdue using Freshservice API to generate ticket.
3.21. Airtable
• Feature/Setting: Automations; configure date triggers on asset table to email or Slack updates using Airtable Automation/REST API.

Benefits

4.1. Maximize equipment uptime—reduce calibration-related downtime.
4.2. Boost audit and compliance readiness through automated, verifiable logs.
4.3. Eliminate manual errors and missed calibrations with consistent alerts.
4.4. Enhance collaboration—engineers, managers, and vendors stay informed of critical timelines.
4.5. Simplify scaling—add new asset types or schedules with minimal configuration.
4.6. Demonstrate proactive operational safety to regulators and stakeholders.