Inventory tracking and reorder alerts for supplies

**Purpose**

1.1. Automatically monitor stock levels of acupuncture and medical supplies.
1.2. Generate low-inventory alerts to designated staff when items fall below defined thresholds.
1.3. Automate purchase order creation and supplier notifications for timely replenishment.
1.4. Centralize inventory visibility across multiple storage locations for the clinic.
1.5. Reduce manual checking, prevent overstocking/stockouts, and maintain compliance with health regulations.

**Trigger Conditions**

2.1. Item quantity in inventory database drops below a custom-defined minimum level.
2.2. New delivery received and logged, triggering system to update inventory count.
2.3. Scheduled inventory reconciliation (e.g., daily/weekly audit) detects discrepancies.
2.4. Manual update to inventory list (addition, consumption, expiration flagged).
2.5. Automated integration with POS/EMR system detects supply reduction upon patient visit.

**Platform Variants**

3.1. QuickBooks Commerce
• API: Create webhook for item stock level events; configure auto PO generation.
3.2. Shopify
• Inventory API: Setup webhook for low stock trigger; auto-alert plugin for staff email.
3.3. Zoho Inventory
• Automation Rules: Configure low stock alert email/sms; auto-create purchase orders.
3.4. Oracle NetSuite
• Saved Search + Workflow: Alert for reorder point; trigger vendor order.
3.5. Microsoft Dynamics 365 Supply Chain
• Inventory Threshold Alerts: Power Automate workflow for reordering.
3.6. Square for Retail
• Inventory Management: Low-stock email trigger using webhook.
3.7. SAP Business One
• Inventory Alerts: Set up event-based notification for specific items.
3.8. SquareSpace Commerce
• Inventory Event Webhook: Config from dashboard for automatic supplier alert.
3.9. Google Sheets (custom inventory list)
• Google Apps Script: Script monitors levels, sends Gmail alert, writes log row.
3.10. Airtable
• Automations: Table for inventory, threshold-based Slack/Email alerts.
3.11. Odoo
• Inventory Rules: Reorder Rule automation; schedule PO creation.
3.12. Amazon Seller Central
• MWS API: Inventory reports, webhook for low-stock notices, restocking reminder.
3.13. Vend (Lightspeed Retail)
• Low Stock Notifications: Automated email/text alert when minimum reached.
3.14. Salesforce Inventory Cloud
• Flow Builder: Scheduled flows for reorder triggers and supplier notification.
3.15. Square
• Inventory Filters: Alert webhook on threshold breach to admin email/SMS.
3.16. ShipStation
• Low Inventory Alerts: Auto-email upon threshold met, direct supplier order API.
3.17. Xero Inventory
• Inventory Rule: Scheduled reminder for stock update, PO auto-draft.
3.18. Slack (for notifications)
• Incoming Webhook: Trigger message from inventory app upon low stock.
3.19. Trello
• Butler Automation: Moves card to ‘Re-order’ list when item level drops.
3.20. Microsoft Teams
• Power Automate: Alert message on supply shortage, attached stock update.
3.21. ServiceNow
• Flow Designer: Alert incident creation for inventory threshold event.
3.22. HubSpot
• Workflow: Send internal notification upon stock level field change.
3.23. Notion
• Database Automation: Marked item triggers reminder for manual order.

**Benefits**

4.1. Prevents supply shortage interruptions in patient care.
4.2. Minimizes waste by avoiding over-ordering.
4.3. Reduces staff manual workload and human error.
4.4. Enables compliance via audit-ready inventory records.
4.5. Supports multi-location visibility and streamlined restocking process.
4.6. Improves vendor relationships with timely, automatic purchase orders.