Back-office, Billing, and Operational AutomationsPurpose
1.2. Sync real-time clock-in/clock-out records with accounting or HR payroll software to eliminate manual data entry.
1.3. Export consolidated payroll reports (hours worked, overtime, PTO) on a scheduled or triggered basis for secure submission to payroll processors or accountants.
1.4. Cut down on administrative errors, ensure timely payroll, and stay compliant with labor regulations.
1.5. Streamline staff scheduling adjustments, leave approvals, and payroll adjustments across multiple office locations.
1.6. Integrate time tracking with patient scheduling systems to correlate clinical operational hours.
1.7. Auto-notify management if anomalies or compliance issues occur in time logs (early/late clock-in, missed punches).
1.8. Generate automated payroll exports aligned with custom pay periods (weekly, bi-weekly, monthly).
1.9. Encrypt and securely transmit payroll data to third-party services or in-house accountants for processing.
1.10. Provide audit trails for payroll accuracy, dispute resolution, and regulatory review.
Trigger Conditions
2.2. Shift schedule or timecard entries are updated by management or staff.
2.3. Approval of overtime, PTO, or schedule edits by supervisor.
2.4. Pre-set payroll export schedule is reached (e.g., every Friday at 5 PM).
2.5. Manual command from admin to trigger instant payroll export.
2.6. Detection of time tracking anomalies (absence, missed punch, excessive overtime).
2.7. Patient appointment data affects staff shift adjustments (resource allocation).
Platform Variants
• API Endpoint: "/v1/timecards/export" for scheduled timecard exports.
3.2. QuickBooks Time (formerly TSheets)
• Webhook: Trigger on "Shift End" to export timesheet data.
3.3. Paychex Flex
• Integration: Set "Payroll Export" task in Flex API for automated file transfer.
3.4. BambooHR
• API: "GET /employee/{id}/time-off-requests" for PTO sync; "POST /payroll/entries" for payroll export.
3.5. Gusto
• API: "POST /v1/time_off" for updating PTO; "GET /v1/payrolls" for export.
3.6. Workday
• REST Endpoint: "GET /time-tracking/v1/time-entries" for time capture; "POST /payroll/v1/pay-calculations".
3.7. Kronos Workforce Ready
• Integration: "Export Time Data" on schedule; SFTP/FTP for file delivery.
3.8. Deputy
• API: "GET /timesheets" for retrieval; "POST /payruns" for payroll initiation.
3.9. Zenefits
• Endpoint: "GET /time_tracking/entries" and "POST /payroll/batch".
3.10. Justworks
• API Hook: "GET /v2/timecards" for collection; "POST /v2/payroll_runs" to trigger payroll export.
3.11. Paylocity
• Scheduled Export: Use "Payroll Batch" export in SFTP integration.
3.12. Rippling
• API: "fetchTimeTrackingData()" for timesheet export; "initiatePayrollRun()" for payroll processing.
3.13. Ceridian Dayforce
• Workflow: Automate "Time Entry Export" and "Payroll Batch Upload" tasks.
3.14. Square Payroll
• API: "ListEmployeeWages" and "CreatePayrollRun" endpoints schedule linkage.
3.15. Zoho People
• API: "GET /attendance" for time logs; "POST /payroll/export" for reporting.
3.16. Namely
• API: "GET /time_entries" and "POST /payroll_batches".
3.17. Xero Payroll
• API: "GET /Timesheets" and "POST /Payroll/PayRuns".
3.18. Wave Payroll
• Webhook: Trigger on "Payroll Period Close" for export.
3.19. Sage HR
• API: "GET /timesheets" and export "Payroll Report" via scheduler.
3.20. Freshteam
• API: "GET /attendance" for attendance export; "POST /payroll_data" for payroll processing.
Benefits
4.2. Ensures uniform, error-free payroll data for local and remote acupuncture clinic staff.
4.3. Enhances data security with automated, encrypted payroll transmission.
4.4. Supports staff satisfaction through quick, accurate, and transparent payroll.
4.5. Eases compliance with labor regulations and audit readiness with automatic logs and traceability.
4.6. Better coordination of clinic staffing and resource utilization via automated time-to-payroll linkage.
4.7. Improves scalability for multi-location clinics with unified, automated back-office processes.