Split or installment billing setup

Purpose

1.1. Automate the calculation, scheduling, and processing of split or installment payments for after school program fees.
1.2. Ensure parents or guardians can choose installment options, receive automated notifications, and be charged on accurate schedules.
1.3. Integrate with payment gateways, CRM, and communication tools to provide seamless payment experiences and record-keeping.
1.4. Minimize manual intervention, late payments, and errors, supporting compliance and financial reporting.

Trigger Conditions

2.1. Parent enrolls a child and selects "split/installment payment" at checkout.
2.2. Admin bulk-enrolls new students and flags accounts for installment billing.
2.3. Modification of payment plan details in parent portal or admin dashboard.
2.4. Payment due date or scheduled installment event occurs.
2.5. Failed or missed payment notification from payment platform.

Platform Variants

3.1. Stripe
• Feature/Setting: Payment Intents API; configure with split invoice schedule and webhooks for payment events.
3.2. PayPal
• Feature/Setting: Billing Agreements + Subscriptions; set recurring installments, retrieve status via REST API.
3.3. Square
• Feature/Setting: Customer Cards + Invoices API; auto-generate installment invoices, schedule payment reminders.
3.4. QuickBooks Online
• Feature/Setting: Recurring transactions; programmatically create split bills with due dates and notifications.
3.5. Zoho Books
• Feature/Setting: Subscription module; define installment frequency, enable webhook triggers for each payment.
3.6. FreshBooks
• Feature/Setting: Retainer & Recurring Billing; establish installment templates, trigger client reminders.
3.7. Braintree
• Feature/Setting: Subscription API; set up a plan with custom billing cycles, track payment status.
3.8. Authorize.Net
• Feature/Setting: Automated Recurring Billing (ARB); configure monthly/weekly split payment profiles.
3.9. Xero
• Feature/Setting: Repeating invoices; auto-issue partial payment invoices, sync with contact records.
3.10. Chargebee
• Feature/Setting: Payment Schedule API; define custom billing milestones and automate emails.
3.11. GoCardless
• Feature/Setting: Mandate API + Instalment Schedules; direct debit with automated reminders.
3.12. Recurly
• Feature/Setting: Billing Cycles; create subscriptions with installment-based charges.
3.13. Wave
• Feature/Setting: Scheduled invoices; send series of partial payment requests based on set dates.
3.14. SAP Concur
• Feature/Setting: Invoice Scheduling; auto-generate recurring bill items for student accounts.
3.15. Plaid
• Feature/Setting: ACH payments + Event Webhooks; facilitate split bank drafts per schedule.
3.16. Sage Intacct
• Feature/Setting: Recurring GL Entries; automate scheduled billing and ledger updates.
3.17. Salesforce
• Feature/Setting: Payment Schedules in Billing; trigger through Process Builder or Flows for custom events.
3.18. HubSpot
• Feature/Setting: Workflows + Quotes; automate follow-ups after each installment due, update records.
3.19. Oracle NetSuite
• Feature/Setting: Scheduled Transactions; set up recurring billing entries tied to each student's account.
3.20. Microsoft Dynamics 365
• Feature/Setting: Recurring Billing API; programmatically generate split payment schedules and track compliance.

Benefits

4.1. Reduces manual effort—no more tracking payments in spreadsheets or sending reminders by hand.
4.2. Improves cash flow stability and budget planning via predictable, automated receivables.
4.3. Enhances parent satisfaction with flexible, transparent payment options and automatic reminders.
4.4. Minimizes errors, missed payments, and administrative burden, supporting compliance.
4.5. Enables seamless integration with finance, reporting, and CRM systems for real-time insights.