Billing, Contracts & AdministrationPurpose
1.2. Automate syncing logged hours from time tracking tools to billing platforms for real-time invoice preparation.
1.3. Enable scheduled generation and distribution of time-based performance and utilization reports.
1.4. Ensure transparency and reduce manual errors in administrative and client-facing documentation.
1.5. Create audit trails by linking time logs to contracts, scopes, and payments in the project lifecycle.
Trigger Conditions
2.2. Predefined reporting schedule (e.g., end of day, week, month).
2.3. Invoice or project milestone reached or completed.
2.4. Client or manager requests time usage report via email or portal.
2.5. New contract signed or project budget threshold triggered.
Platform Variants
3.1. Harvest
• Endpoint: POST /time_entries, GET /reports/time
• Use: Capture new entries and pull weekly summary; map to client projects in billing.
3.2. Toggl Track
• Endpoint: GET /api/v8/time_entries, POST /reports/api/v2/summary
• Use: Retrieve user logs and schedule client-wise breakdowns for export.
3.3. Clockify
• Endpoint: GET /api/workspaces/{workspaceId}/time-entries, GET /reports/summary
• Use: Fetch all user/project logs, aggregate into admin and contract-based report.
3.4. Hubstaff
• Endpoint: GET /v2/time_entries, GET /v2/reports
• Use: Collect employee session logs, automate generation of productivity reports.
3.5. QuickBooks Time (TSheets)
• Endpoint: GET /timesheets, GET /reports
• Use: Integrate timesheets into payroll; trigger admin reports weekly.
3.6. Jira (Tempo Timesheets)
• Endpoint: GET /rest/tempo-timesheets/4/worklogs, GET /rest/tempo-reports/4
• Use: Sync logged work per ticket; export to project billing or contract admin.
3.7. Zoho Projects
• Endpoint: GET /projects/{project_id}/logs, GET /reports
• Use: Pull time logs for tasks; send summary reports to admin and finance.
3.8. Monday.com
• Feature: Time Tracking Column API
• Use: Monitor tracked time; compile usage reports for client billing.
3.9. ClickUp
• Endpoint: GET /api/v2/time_entries, GET /api/v2/reports
• Use: Aggregate time logs; automate delivery to accounts.
3.10. Smartsheet
• Feature: Time log sheet automation via API
• Use: Watch row adds or changes; trigger reporting jobs.
3.11. Wrike
• Endpoint: GET /api/v4/timelogs, GET /api/v4/reports
• Use: Fetch logs by workspace or user; generate export files.
3.12. Asana
• Feature: Webhooks + third-party time tracking integration (e.g., Everhour API)
• Use: Detect new logs, auto-generate task-based time reports.
3.13. BambooHR
• Endpoint: GET /api/gateway.php/{domain}/v1/time_off/requests
• Use: Analyze absences; overlay on productivity/time reports.
3.14. Gusto
• Endpoint: GET /v1/time_tracking, GET /v1/reports
• Use: Pull time-tracking data for payroll, automate summaries.
3.15. Paylocity
• Endpoint: GET /api/v2/timesheets, GET /api/v2/reports
• Use: Fetch completed sheets; deliver auto-generated admin reports.
3.16. Microsoft 365
• Feature: Power Automate + Excel Online API
• Use: Collect employee logs via forms or spreadsheets; build and send reports.
3.17. Google Workspace
• Feature: Google Sheets API
• Use: Aggregate time entries; trigger workflows for scheduled reporting.
3.18. Salesforce
• Feature: Time tracking via custom objects/APEX triggers
• Use: Log time on opportunities/campaigns, automate reporting on campaign billing.
3.19. Xero Projects
• Endpoint: GET /projects/{projectId}/time, GET /projects/reports
• Use: Sync billable hours; send project reports to finance/admin.
3.20. Trello
• Feature: Butler/Custom Fields API + integrations
• Use: Detect card activity tracked for time, roll-up and email summary.
Benefits
4.2. Minimizes manual entry, reducing human error.
4.3. Gives clients and managers real-time insight into project resource usage.
4.4. Ensures documentation compliance for contract auditing and reporting.
4.5. Centralizes and automates the time data consolidation process.
4.6. Improves profitability analysis by linking time spent to billable projects.