End-of-day sales reconciliations

Purpose

1.1. Automated end-of-day sales reconciliations ensure financial accuracy, reduce manual entry errors, aggregate POS data, match transactions against bank and cash receipts, and generate reconciled reports for accounting in horse rental operations.
1.2. Automating reconciliation closes daily billing loops, flags discrepancies, and enables accounting integrations for faster settlement and compliance.

Trigger Conditions

2.1. Scheduled daily timer (e.g., 11:59 pm local) triggers the automation.
2.2. Manual reconciliation request in case of system downtime.
2.3. Detection of new transactions or POS batch close event.
2.4. Receipt of bank statements or payment processor settlements.

Platform variants

3.1. Square POS
• Feature: “Transactions API” — automate polling for daily POS sales summary.
• Configuration: Set API key, define “end-of-day” polling interval.
3.2. QuickBooks Online
• Feature: “Bank Reconciliation API” — automate matching imported sales versus deposits.
• Configuration: Connect via OAuth2, set reconciliation module to run at close-of-business.
3.3. Xero
• Feature: “Bank Transactions API” — automate fetching payouts, matching invoices, marking as reconciled.
• Configuration: API token, schedule recurrence, select payment accounts.
3.4. Stripe
• Feature: “Balance Transactions API” — automate fetching settled charges, fees, and payouts.
• Configuration: Secure webhook for daily payout completed events.
3.5. PayPal
• Feature: “Transaction Search API” — automated extraction of all sales and refund activity.
• Configuration: Client credentials, date range filter for end-of-day.
3.6. Google Sheets
• Feature: “Sheets API” — automate updating reconciliation logs and export.
• Configuration: Service account, define template sheet for daily input.
3.7. Zoho Books
• Feature: “Bank Feeds API” — automated matching and reconciliation of bank statement lines.
• Configuration: API auth, periodic reconcile automation setting.
3.8. FreshBooks
• Feature: “Payments API” — automate sales data import and reconciliation.
• Configuration: OAuth, scheduled daily sync.
3.9. SAP Business One
• Feature: “Bank Statement Processing” — automate reconciliation batch jobs.
• Configuration: Configure auto-import for daily statements and rules for matching transactions.
3.10. Oracle NetSuite
• Feature: “Bank Reconciliation SuiteApp” — automate reconciliation with custom criteria.
• Configuration: Scripted job or workflow, select criteria by sales and settlement accounts.
3.11. Microsoft Dynamics 365
• Feature: “Bank Reconciliation Automation” — automate batch job for matching cash, card, and online sales.
• Configuration: Scheduler to run at EOD, enable alerting for mismatches.
3.12. Sage Intacct
• Feature: “Bank Reconciliation Automation” — automate importing, matching, and reporting reconciled sales.
• Configuration: Set up daily triggers and integration with payments modules.
3.13. Wave Accounting
• Feature: “Transactions Import & Reconciliation” — automate pulling in POS and bank data for reconciliation.
• Configuration: API setup, use automation connector for EOD summary.
3.14. Shopify
• Feature: “Order and Payment API” — automate order sales extraction and reconciliation with payment settlements.
• Configuration: Private app, API key, schedule automated job post-closing.
3.15. Lightspeed
• Feature: “Retail POS API” — automate downloading sales data and importing into finance system for reconciliation.
• Configuration: API token, specify “close-out” event triggers.
3.16. Clover
• Feature: “Sales API” — automate fetching batch sales records and reconciliation export.
• Configuration: Generate API credential, set daily export job.
3.17. Adyen
• Feature: “MarketPay Balance Platform API” — automate fetching payout and transaction history for reconciliation.
• Configuration: Secure webhook, daily extraction configuration.
3.18. Worldpay
• Feature: “Merchant Portal API” — automate collecting processed sales and settled transaction data.
• Configuration: Set up API credentials, filter by settlement date.
3.19. Sage 50cloud
• Feature: “Bank Feeds” — automate sync between sales ledgers and banking for EOD reconciliation.
• Configuration: Enable cloud sync, define daily reconciliation window.
3.20. Plaid
• Feature: “Transactions API” — automate retrieval of account activity, cross-check with internal sales logs.
• Configuration: Sandbox and live tokens, transaction filters by merchant.
3.21. Intuit Merchant Services
• Feature: “Payment Transaction Download” — automate importing card payment batches for reconciliation.
• Configuration: OAuth2, batch processing schedule.

Benefits

4.1. Automation facilitates rapid, accurate billing reconciliation and reduces error-prone manual processes.
4.2. Automating EOD sales reconciliation mitigates fraud risk, enforces financial controls, and accelerates month-end accounting.
4.3. Automate generation of auditable reports ensures compliance with industry standards and tax law.
4.4. Automatedly aggregating transactions across payment channels improves cash flow oversight and resource allocation.
4.5. Automation allows teams to focus on value-added activities, not repetitive matching and reporting.