Tax calculation and document prep

Purpose

1. Automates tax calculation based on invoiced amounts, artist location, and client jurisdiction for compliance.

2. Automates generation, formatting, and delivery of tax documents (invoices, receipts, 1099s, VAT returns) suited for creative professionals.

3. Aggregates cross-platform earnings and expenses into a unified ledger for automated tax report generation.

4. Automates detection of applicable tax rates and deadlines per project and invoice.

5. Automatedly converts multi-currency transactions into reporting currency with tax implications.

6. Automates real-time tax liability estimation and alerts for quarterly/annual payment due dates.

7. Exports automated tax records for use by accountants or financial platforms.

Trigger Conditions

1. New invoice/bill generated or paid by client.

2. New transaction or payout detected in payment processor.

3. Periodic (e.g., month-end or tax quarter-end) schedule triggers automated tax document preparation.

4. Changes to tax rates or regulations detected via APIs.

5. Import of new financial data (expenses, royalties).

6. Client-level or project-level closure triggers automated tax record update.

Platform Variants

1. QuickBooks Online

• Feature: Automated Sales Tax Calculation API — configure on each invoice creation to apply relevant taxes.
  

2. Xero

• API: POST /Invoices, auto-populate tax fields, automate due-date reminders, export tax reports.
  

3. Stripe

• Feature: Tax API — automate tax rate determination, real-time tax calculation, and receipt delivery.
  

4. FreshBooks

• Setting: Automated recurring invoice tax calculation and export to accountant.
  

5. Zoho Books

• API: Tax Report Automation, scheduled export and multi-currency handling.
  

6. PayPal

• Feature: Automated Transaction Reports and downloadable monthly tax-ready ledgers.
  

7. Wave

• Feature: Automatic Tax Calculation on payments and expense categorization.
  

8. Square

• Setting: Auto-applied sales tax on new transactions.
  

9. Sage Accounting

• API: Automate VAT return preparation and submission triggers.
  

10. Intuit TurboTax

• Feature: Direct import of earning records from enabled platforms for automating filings.
  

11. Gusto

• Feature: Automated 1099 prep and e-filing for freelance engagements.
  

12. ADP

• API: Automated end-of-year tax forms, direct data sync with payouts.
  

13. Avalara

• API: AvaTax — automate sales tax nexus detection and real-time calculation.
  

14. TaxJar

• Feature: Sales tax reporting and automated reminders for due dates.
  

15. SquareSpace Commerce

• Setting: Automated sales tax on checkout; monthly report exports.
  

16. Shopify

• Feature: Automated Tax Calculation per product and region.
  

17. Bill.com

• API: Automated document collection for all billing and tax support documents.
  

18. DocuSign

• Integrate: Automated e-signature and archiving of tax forms.
  

19. Dext (formerly Receipt Bank)

• Feature: Automated receipt extraction and categorization for tax prep.
  

20. HubSpot

• Automation: Automated deal closure to trigger tax invoice generation.
  

Benefits

1. Automates compliance, reduces risk of human error.

2. Automated tax-ready reports speed up year-end filings.

3. Saves administrative time for artists and creative professionals.

4. Enables scalably handling growing transaction volume with automation.

5. Automator unifies tax processes cross-platform, eliminating double-entry.

6. Provides real-time insights with automatedly updated tax liabilities.

7. Automatable triggers for every financial interaction improve audit readiness.