Reporting of outstanding payments and financial KPIs

Purpose

1.1. Automate consolidated reporting of outstanding payments, overdue invoices, and key financial KPIs for custom label printing companies.
1.2. Automates data extraction from accounting, payment, and CRM platforms to unify metrics such as DSO, revenue, account aging, and cashflow in periodic reports.
1.3. Automator triggers enable seamless automated notifications or dashboard updates for finance teams and management, reducing manual consolidation and enhancing real-time oversight.
1.4. Automatedly delivers actionable insights on payment delays, missed receivables, customer payment behavior, and financial trends, letting staff focus on resolution and business growth.

Trigger Conditions

2.1. New invoice generated or payment overdue threshold met in the financial platform.
2.2. Scheduled events (e.g., daily, weekly, or monthly reporting timer).
2.3. Status change of a customer payment in ERP/CRM system (e.g., “Payment Pending” or “Payment Received”).
2.4. Automated API callback from bank or payment gateway confirming a transaction status.
2.5. Periodic pull from cloud accounting or Google Sheet with new entries.

Platform Variants

3.1. QuickBooks Online
• Feature/Setting: Reports API (GET /reports/AgedReceivables); configure API key and period.
3.2. Xero
• Feature/Setting: Reports endpoint (GET /Reports/AgedReceivables); OAuth2 connection for scheduled pulls.
3.3. FreshBooks
• Feature/Setting: API for invoices and payments (GET /accounts/{account_id}/reports/accounts_aging); periodic data sync.
3.4. Zoho Books
• Feature/Setting: Financial Reports API (GET /invoices?status=overdue); automation workflow for scheduled exports.
3.5. Stripe
• Feature/Setting: Reporting API (GET /balance/transactions); automate payment reconciliation and filtering unpaid items.
3.6. PayPal
• Feature/Setting: API (GET /v1/reporting/transactions); schedule automated payment status reports.
3.7. Microsoft Power BI
• Feature/Setting: Automated data refresh for financial dashboards (Scheduled refresh); connect to accounting data source.
3.8. Tableau
• Feature/Setting: Web Data Connector or REST API for live invoice and payment feeds; automate visualization refresh.
3.9. Google Sheets
• Feature/Setting: Apps Script triggers; automate data fetch from connected invoicing spreadsheets.
3.10. Salesforce
• Feature/Setting: Reports and Dashboards API (GET /analytics/reports); configure report automation on billings.
3.11. SAP Business One
• Feature/Setting: DI API (GetOutstandingInvoices); automate export and periodic report creation.
3.12. Oracle NetSuite
• Feature/Setting: Saved Search API; automate queries for overdue AR.
3.13. Odoo
• Feature/Setting: Automated Actions (invoice.report_aged_partner); automate scheduled KPI email.
3.14. Sage Intacct
• Feature/Setting: API for Accounts Receivable Aging Report; automated data extraction for analytics.
3.15. Mailgun
• Feature/Setting: API (POST /messages); automate scheduled email delivery of financial KPI reports.
3.16. Slack
• Feature/Setting: Incoming Webhooks; automate sending payment reminder or summary to finance channel.
3.17. Twilio SMS
• Feature/Setting: SMS API (POST /Messages); automate real-time overdue payment alerts to responsible staff.
3.18. Monday.com
• Feature/Setting: API (GET /items); automate board updates on overdue invoices/payment status.
3.19. HubSpot
• Feature/Setting: Workflows with Invoice and Deal properties; automate reporting in deal pipeline.
3.20. Google Data Studio
• Feature/Setting: Scheduled email delivery; automate sending interactive financial dashboards.
3.21. Trello
• Feature/Setting: Automation (Butler); automate card creation/movement for accounts not paid on time.
3.22. Excel Online (Microsoft 365)
• Feature/Setting: Power Automate integration; automate pulling data from Excel into accounting flow.
3.23. Notion
• Feature/Setting: API (PATCH /pages); automate tracking of unpaid invoices or financial KPIs in workspace.
3.24. Airtable
• Feature/Setting: Scripting Automation (Scripts Block); automatic calculation and notification of outstanding payments.

Benefits

4.1. Automates consolidation of multi-source financial data, eliminating manual collation.
4.2. Automatedly triggers timely intervention on overdue invoices, reducing cashflow gaps.
4.3. Automation enhances accuracy of KPI trending, improving management decisions.
4.4. Automator facilitates real-time collaboration among teams, accelerating payment follow-ups.
4.5. Automating reporting boosts transparency with automated, auditable output for compliance.