Integration of sales data with accounting systems

Purpose

1.1. Automate transfer of arcade machine sales data (ticket, token, merch) into accounting systems to synchronize revenue, tax, expense, and payment records.
1.2. Eliminate manual entry errors, ensure near real-time finance updates, and simplify reconciliation for inventory and cashflow management.
1.3. Reduce staff admin for recurring sales, credit invoicing, POS settlements, and customer account management.
1.4. Prepare unified ledgers for audit, compliance, and analytics across multiple locations or franchises.

Trigger Conditions

2.1. New transaction, batch sale, or refund event processed at POS or sales platform.
2.2. Scheduled nightly or hourly sync of sales ledgers (e.g., Z reports, X reports).
2.3. Inventory change, machine payout event, or loyalty redemption crossing set thresholds.
2.4. Incoming payment or banking transaction match in financial platforms.

Platform Variants

3.1. Square POS
• Feature/Setting: "sales.transaction.created" webhook; configure endpoint to send JSON to accounting.
3.2. QuickBooks Online
• Feature/Setting: "Create Sales Receipt" API; map incoming data fields from POS.
3.3. Xero
• Feature/Setting: "/Invoices POST" API; configure custom invoice sync from sales system.
3.4. Sage Intacct
• Feature/Setting: "create_invoice" API; scheduled batch integration via REST.
3.5. Shopify POS
• Feature/Setting: "Order Paid" webhook; connect via API to accounting entry creation.
3.6. Lightspeed
• Feature/Setting: "sales.completed" event; JSON push to accounting system's data endpoint.
3.7. Vend
• Feature/Setting: "register_sale.created" webhook; API integration for receipt sync.
3.8. MYOB
• Feature/Setting: "Sale Invoice Service" API; configure to receive external transactions.
3.9. FreshBooks
• Feature/Setting: "Invoice.create" endpoint; map with sales entries feed.
3.10. Zoho Books
• Feature/Setting: "Create Sales Invoice" API; push new arcade sales.
3.11. NetSuite
• Feature/Setting: "addSalesOrder" SOAP/REST endpoint; link with POS exports.
3.12. Wave
• Feature/Setting: "Transactions" API; push sales records from arcade machine system.
3.13. Stripe
• Feature/Setting: "payment_intent.succeeded" webhook; send data to bookkeeping API.
3.14. PayPal
• Feature/Setting: "Transaction Search" API; capture and sync sales for finance entry.
3.15. SumUp
• Feature/Setting: "transactions.list" API; schedule polling and sync to accounts.
3.16. Microsoft Dynamics 365
• Feature/Setting: "SalesOrder" entity API; configure mapping for POS data.
3.17. Oracle NetSuite
• Feature/Setting: "Invoice REST API"; set up push from sales reporting tool.
3.18. Intuit ProConnect
• Feature/Setting: "Income API"; connect sales stream for direct integration.
3.19. SAP Business One
• Feature/Setting: "AddInvoice" service layer API; use for event-driven automation.
3.20. Odoo
• Feature/Setting: "account.invoice" model API; process incoming transaction feeds.
3.21. Clover
• Feature/Setting: "Order Paid" webhook; deliver transaction data to accounting endpoint.
3.22. Revel Systems
• Feature/Setting: "Sales Export API"; automate nightly exports to finance suite.

Benefits

4.1. Cuts reconciliation time and effort by over 80%.
4.2. Reduces risk of data discrepancies in multi-location arcade machine sales.
4.3. Enables timely financial reporting and fraud detection through continuous sync.
4.4. Improves cashflow overview and streamlines quarterly/annual closing.
4.5. Supports compliance and audit-readiness for cross-jurisdiction sales records.