Staff hours and payroll export automation

Purpose

1.1. Automate the end-to-end workflow of collecting, formatting, and exporting staff time and payroll data for adult day care centers.
1.2. Ensure accuracy in hours tracked, compliance with wage and hour laws, and seamless integration with finance and HR systems.
1.3. Enable timely payroll submissions to reduce manual labor, minimize errors, and support transparent billing and financial reporting.
1.4. Support integration with back-end billing, insurance, and regulatory reporting for seamless payroll and service billing reconciliation.

Trigger Conditions

2.1. New timesheet submission or update in HRMS or scheduling software.
2.2. Predefined payroll period closure (e.g., bi-weekly, monthly schedule).
2.3. Manager or payroll officer approval of staff hours.
2.4. Receipt of third-party attendance scan (e.g., biometric, kiosk).
2.5. Scheduled calendar event for payroll processing.

Platform Variants

3.1. ADP Workforce Now
- API: GET /v2/timesheets, POST /v2/payroll-exports.
- Configure: API credentials; schedule export on payroll closure.
3.2. QuickBooks Online
- Feature: Time Activity Reports, Payroll API
- Configure: Fetch ‘timeactivity’ endpoint, POST payroll batch.
3.3. Gusto
- API: GET /v1/time_off, POST /v1/payrolls
- Configure: Schedule export after manager approval webhook.
3.4. Paychex Flex
- API: GET Timesheets, POST Payroll Exports
- Configure: Use OAuth for secure retrieval on period end.
3.5. Kronos Workforce Ready
- Feature: Time Data API
- Configure: Export “Punches” and “Accruals” via REST on trigger.
3.6. BambooHR
- API: GET /time_tracking, GET /reports/payroll
- Configure: Webhook on timesheet approval, auto-export.
3.7. Deputy
- API: GET /api/v1/timesheets
- Configure: Auto-export timesheet data every payroll cycle.
3.8. When I Work
- Feature: Timesheets API
- Configure: Automate export with query on ‘approved’ timesheets.
3.9. OnTheClock
- API: GetPunches, ExportPayroll
- Configure: Schedule auto-export using OAuth2 credentials.
3.10. Zenefits
- API: GET /time/entries, POST /payroll/exports
- Configure: Trigger via HR admin approval, schedule export.
3.11. Xero
- API: Payroll API GET Timesheets, POST Payroll Batch
- Configure: Triggered on locked timesheets for the period.
3.12. Paylocity
- Feature: Payroll Export API
- Configure: Webhook on completed timesheet review.
3.13. Paycom
- API: ExtractTimeCardData, ExportPayroll
- Configure: Schedule export post-supervisor sign-off.
3.14. SAP SuccessFactors
- Feature: Employee Central Time Sheet APIs
- Configure: Periodic extraction via OData API on pay period end.
3.15. Oracle HCM Cloud
- API: GET TimeCards, POST PayrollBatches
- Configure: Trigger batch export with HCM events.
3.16. Rippling
- API: GET /workforce/timesheets, POST /payrolls
- Configure: Automated export on payroll schedule.
3.17. TriNet
- Feature: Time Off & Payroll Integration API
- Configure: API-triggered export after timesheet approval.
3.18. UKG Ready (Ultimate Kronos Group)
- API: Time Entry & Payroll Export
- Configure: Schedule export using SAML Auth every period close.
3.19. Square Payroll
- API: GET /v2/labor/timecards, POST /v2/payroll/runs
- Configure: Export via oAuth on scheduled intervals.
3.20. TSheets by QuickBooks
- API: GET /timesheets, Export Payroll API
- Configure: Automated export from ‘approved’ timesheets.

Benefits

4.1. Eliminates redundant manual data entry and reduces transcription errors.
4.2. Accelerates payroll processing and minimizes payment delays.
4.3. Facilitates regulatory and billing compliance for adult care services.
4.4. Synchronizes HR, finance, and billing with staff attendance records.
4.5. Empowers staff and managers through transparent, automated reporting and audit trails.
4.6. Enhances accuracy in billing third-party payers (e.g., Medicaid, insurance).
4.7. Scales effortlessly as staffing or billing complexity grows.