Integration with accounting software for reconciliation

Purpose

1.1. Automate end-to-end reconciliation of billing records and payment transactions between care service providers and accounting software.
1.2. Ensure real-time accuracy of financial data, matching invoices, payments, and bank statements automatically for adult foster care.
1.3. Minimize manual entry, prevent errors, detect discrepancies, and streamline audit trails for compliance in the care sector.

Trigger Conditions

2.1. New invoice generated in care management or billing system.
2.2. Incoming or outgoing payment detected in bank feed or payment gateway.
2.3. Scheduled reconciliation cycle (daily, weekly, or monthly).
2.4. Manual trigger by authorized staff for situational reconciliation needs.

Platform Variants

3.1. QuickBooks Online
• API/Endpoint: Create/Read Invoices, Sync Payments (v3 API).
• Configure webhooks for invoice creation, use the ‘Payments’ API for reconciliation.

3.2. Xero
• API/Endpoint: Invoices, Payments, BankTransactions.
• Connect integration to listen for approved invoice changes and sync reconciled payments.

3.3. Sage Business Cloud Accounting
• API: SalesInvoices, BankTransactions endpoints.
• Auto-post payments, fetch bank feeds for real-time reconciliation.

3.4. FreshBooks
• API/Endpoint: Invoice Paid Webhook, List Payments.
• Trigger workflow when invoice marked paid; reconcile with incoming transactions.

3.5. Zoho Books
• API: Payments, Bank Feeds, Invoice GET/POST.
• Monitor payment success webhook, match payment with banking transmittals.

3.6. Wave Accounting
• API: Payments and Bank Transactions endpoints.
• Automate matching of payment receipts with outstanding invoices via webhook.

3.7. MYOB
• API: GET/POST SaleInvoices, BankingTransactions.
• Connect for real-time sync and reconcile with linked bank transactions.

3.8. NetSuite
• Endpoint: Transactions/Invoices, Bank Statement Import API.
• Schedule batch reconciliation by mapping invoice/statement data.

3.9. Intuit Payroll
• API: Paycheck and PaymentRecord endpoints.
• Cross-map disbursed payments with payroll liabilities.

3.10. Bill.com
• API: Bill Payments, SyncInvoices endpoints.
• Automatically match outbound bills with cleared bank transactions.

3.11. Oracle Fusion Cloud
• API: ReceivablesInvoice, Payments REST APIs.
• Execute automated queries to match incoming payments with AR.

3.12. SAP S/4HANA Cloud
• API: Incoming/Outgoing Payments, GL Reconciliation endpoints.
• Schedule workflow to match recorded receipts with general ledger postings.

3.13. Kashoo
• API: GET Invoices, GET/POST Transactions.
• Match invoice payments detected in linked accounts.

3.14. KashFlow
• API: Invoice, Payment endpoints.
• Webhook triggers for invoice updates and reconciliation tasks.

3.15. FreeAgent
• API: Bank Transaction, Invoice Payment endpoints.
• Auto-import and match based on payment reference.

3.16. Patriot Software
• API: Payments, Invoice endpoints.
• Retrieve transaction logs, reconcile against paid invoices programmatically.

3.17. Microsoft Dynamics 365
• API: Finance and Operations - Payments/Invoices Data Entities.
• Monitor triggers for status changes and schedule auto reconcile.

3.18. Odoo
• API/Model: Account.Move, Payments, Bank Statements.
• Synchronize payment records and reconcile in batch via scheduled actions.

3.19. Stripe
• API Endpoint: PaymentIntent, Charge, and Payout objects.
• Listen to successful payment events and match with system invoices.

3.20. PayPal
• API: Webhooks (PAYMENT.SALE.COMPLETED), Payments API.
• Handle transaction notifications, update billing status and reconcile automatically.

Benefits

4.1. Substantially lowers risk of data entry errors and payment mismatches.
4.2. Eliminates tedious manual reconciliation, saving staff hours weekly.
4.3. Guarantees data consistency for audits and regulatory compliance.
4.4. Enhances billing transparency and financial oversight for care organizations.
4.5. Enables timely alerts on unmatched transactions for responsive action.