Group booking split payment requests

Purpose

1.1. Automate group booking split payment requests to streamline billing for multiple participants booking sessions at an archery range.
1.2. Ensure each participant receives an individual payment request automatically, tracks payment status, sends reminders, reconciles transactions, and automates receipts—all reducing manual workload.
1.3. Enhance customer experience by providing seamless, automatedly managed payment scheduling and reminders for group events, leagues, or classes.

Trigger Conditions

2.1. New group booking submitted via online form or management system.
2.2. Booking marked for split payment in POS or booking software.
2.3. Automated data entry or customer input of participant emails/phones.
2.4. Periodic trigger for pre-scheduled group bookings—X days before event.
2.5. Automation triggered by admin approval or confirmation email received.

Platform Variants

3.1. Stripe
• API: Payment Intents, Customer, Payment Links
• Automates individual payment link creation and payment status checks.
3.2. PayPal
• Function: Mass Payments API
• Automates request and tracking for multiple recipients per booking.
3.3. Square
• API: Invoices, Customers
• Automates creation and sending of split invoices per participant.
3.4. Braintree
• API: Transaction.sale, Customer.create
• Automates payment requests and tracks completed payments.
3.5. Zoho Invoice
• Function: Invoice Autofill and Split Invoice
• Automates invoice breakdown and triggers payment reminders.
3.6. Xero
• API: Invoices, Contacts
• Automates batch invoice creation for group contacts.
3.7. QuickBooks Online
• API: Create/Send Invoice
• Automates multiple invoice dispatch per group attendee.
3.8. FreshBooks
• API: Invoice Endpoint
• Automates split billing and automated reminders.
3.9. Twilio SMS
• Feature: Messaging API
• Automates SMS payment request links or reminders to participants.
3.10. SendGrid
• Feature: Email Send API
• Automates email notifications containing payment links.
3.11. Mailgun
• API: Messages
• Automates mass email sending for payment requests and status updates.
3.12. Google Sheets
• API: Sheets batchUpdate
• Automates recording of payment tracking and participant payment status.
3.13. Airtable
• API: Records
• Automates tracking and triggering follow-ups based on payment fields.
3.14. Salesforce
• API: Opportunity/Invoice object workflows
• Automates payment request workflow launch from a group booking object.
3.15. HubSpot
• API: Workflow Automation
• Automates split payment task creation and follow-up emails.
3.16. Microsoft Outlook
• API: Mail.Send
• Automates direct sending of payment requests to group members’ emails.
3.17. Slack
• Feature: Incoming Webhooks
• Automates internal notifications for staff on split payment status changes.
3.18. Zapier
• Feature: Multi-step Zaps
• Automates coordination of payment, notification, and tracking across services.
3.19. Calendly
• API: Event Webhooks
• Automates payment request scheduling when group event is booked.
3.20. DocuSign
• API: Envelopes: create, send
• Automates sending of payment agreement forms for e-signature prior to payment links.

Benefits

4.1. Automates billing and reduces errors in group payment collections.
4.2. Automator enables real-time status tracking and automates reminders, minimizing overdue payments.
4.3. Automating split payments improves the customer journey, increasing repeat bookings.
4.4. Automatable process saves admin time and automatedly generates receipts and reports.
4.5. Powerful automation enhances accuracy, compliance, and customer satisfaction for the archery range.