Prevent double bookings and manage capacity limits

Purpose

1.1. Automate detection and prevention of double bookings for cattery accommodations, ensuring no overlapping reservations.
1.2. Automate management of capacity limits so no more cats are booked than available spaces, thus reducing human error and manual reconciliation.
1.3. Automates calendar synchronization across platforms, keeping all agents, staff, and customers up-to-date in real time.
1.4. Automates notifications to clients on successful, waitlisted, or denied bookings due to overcapacity.
1.5. Automate audit trails of bookings for legal, insurance, and customer service purposes.
1.6. Automates periodic reporting to management about occupancy, conflicts, and potential overbooking risks.

Trigger Conditions

2.1. Incoming booking request via website, phone, or third-party platforms.
2.2. Change in staff-updated availability in central or integrated calendar.
2.3. Modification or cancellation of existing booking.
2.4. Scheduled periodic sync task between booking channels.

Platform Variants

3.1. Google Calendar
• API: Calendar API — automate real-time event creation; set color-code for conflicts; auto-block off full days.
3.2. Microsoft Outlook Calendar
• REST API: /me/events — automate recurring room bookings; enable capacity via categories.
3.3. Salesforce
• Feature: Flows and Process Builder — automate event object triggers to validate double bookings.
3.4. Zoho Bookings
• Feature: Resource Scheduling API — automate cap limits; auto-deny overlapping requests.
3.5. Acuity Scheduling
• API: "appointments" endpoint — automate appointment slot checks and reject overlaps.
3.6. Calendly
• Webhook Event: Invitee Created — automate slot-lock per max guest setting.
3.7. Appointy
• API: Bookings resource — automates capacity validations before booking is processed.
3.8. TimeTap
• Feature: Resource Pool Settings — automate max cattery spots with instant notifications.
3.9. Setmore
• API: Appointments endpoint — automate check for double bookings and adjust staff schedules.
3.10. Mindbody
• API: Class/Appointment Add — automate check-in to available rooms and notify if full.
3.11. SimplyBook.me
• API: Bookings API — automate real-time checks for overlapping slots.
3.12. Resurva
• API: Appointments — automate double booking prevention at resource level.
3.13. Square Appointments
• API: Bookings object — automates room assignment per available slot algorithm.
3.14. Booking.com for Business
• Feature: Channel Manager — automate sync block on full occupancy.
3.15. Checkfront
• API: Inventory and Bookings endpoints — automates capacity and syncs with central resources.
3.16. Doodle
• Booking API: automate slot status update, remove double-booked options dynamically.
3.17. Appointlet
• API: /bookings — automate selection of available time slots and auto-remove unavailable periods.
3.18. When I Work
• API: Shifts — automate resource scheduling to prevent multi-allocations per room/cage.
3.19. Fresha
• API: Appointments — automate slot allocation with zero double-cage tolerance.
3.20. 10to8
• API: Booking System API — automate pre-check for double cattery assignments per session.

Benefits

4.1. Automates reduction in manual scheduling errors and eliminates double-booking risk.
4.2. Automating processes minimizes overcapacity and regulatory liability.
4.3. Automated resource utilization reports assist in data-driven management.
4.4. Automates real-time customer communication, boosting satisfaction.
4.5. Automating audit trails supports dispute resolution and quality assurance.
4.6. Automatedly frees staff time to focus on animal welfare and customer experience.