Calendar synchronization for bookings

Purpose

1.1. Ensure real-time synchronization between booking/reservation systems and external calendars for seamless aircraft availability, crew scheduling, and customer notifications.
1.2. Automate calendar updates when new bookings, amendments, or cancellations occur to prevent double-booking and optimize operational efficiency.
1.3. Integrate external client, staff, and resource calendars to centralize and harmonize scheduling data across platforms, eliminating manual entry and reducing human error.

Trigger Conditions

2.1. New booking created or confirmed in primary reservation system.
2.2. Existing booking modified, such as time, aircraft assignment, or participant changes.
2.3. Booking is canceled or rescheduled by staff or customers.
2.4. External calendar event updates affecting rental availability or staff schedules.

Platform Variants

3.1. Google Calendar
• API: Calendar Events API — Configure "event.insert", "event.update", and "event.delete" endpoints for bi-directional sync.
3.2. Microsoft Outlook/Office 365
• Feature: Microsoft Graph API — Use "Create event" (POST /me/events), "Update event", and webhook subscriptions for sync actions.
3.3. Apple Calendar (iCloud)
• Feature: CalDAV — Configure booking system as a CalDAV client for event creation and updates.
3.4. Zoho Calendar
• Integration: Zoho Calendar API — Use "AddEvents" and "UpdateEvents" API functions on confirmed bookings.
3.5. Salesforce
• API: Salesforce Event object — Trigger "Create/Update Task/Event" in Service Cloud or Sales Cloud via REST API.
3.6. HubSpot
• Feature: HubSpot Meetings API — Programmatically schedule/update events using "Create Engagement" endpoint.
3.7. Calendly
• Feature: Webhook and Scheduling API — Capture booked/rescheduled/canceled hooks and update calendar events.
3.8. Acuity Scheduling
• Feature: Acuity Webhooks & API — Subscribe to appointment events and update booking calendars.
3.9. Teamup Calendar
• API: Teamup REST API — Use "Create events" endpoint for new bookings and "Update events" for edits.
3.10. Timekit
• Feature: API Resource Bookings — Create, update, and delete bookings using Timekit Booking endpoints.
3.11. AirTable
• API: Create Record/Update Record in Booking Table, trigger calendar field update for linked sync.
3.12. Notion
• API: Notion Calendar Database — Insert, modify, or delete booking entries for automated rollups.
3.13. ClickUp
• API: ClickUp Task Scheduling — Use "Create Task" with due dates as events; updates sync calendar fields.
3.14. Monday.com
• Feature: Automations + API — Use “Create Item”/“Change Column Value” triggers on booking boards.
3.15. Trello
• Power-Up: Calendar Power-Up API — Add, remove, or edit cards with due dates for calendar view sync.
3.16. Slack
• Feature: Workflow Builder with Google Calendar or Outlook steps — Automatically push booking notifications.
3.17. Coda
• API: Coda Calendar Table Row API — Insert/modify booking timestamps for dynamic calendar sync.
3.18. Asana
• API: Asana Tasks with Dates — Automatically create, update, or remove tasks on booking events.
3.19. Basecamp
• API: Schedule Event endpoint — Create or update events on the project calendar with each booking change.
3.20. Freshdesk
• API: Freshdesk Ticket Events — Use custom fields and automations to sync booking times with calendar integrations.
3.21. SuperSaaS
• API: SuperSaaS Booking Webhook — Use “new_appointment”, “changed_appointment”, and “deleted_appointment” hooks.

Benefits

4.1. Eliminates double-booking and schedule conflicts across all staff and assets.
4.2. Provides instant visibility of aircraft and personnel availability for internal and external stakeholders.
4.3. Automates manual calendar entries, reducing administrative workload and error rates.
4.4. Enhances customer experience through timely updates and confirmations.
4.5. Supports multi-channel integration, consolidating all bookings and schedules in unified calendar views.