Class enrollment cap notifications and auto-closure

Purpose

1.1. Automatically notify staff and participants when the enrollment for an aerial dance class reaches its maximum capacity or defined cap.
1.2. Instantly close further bookings, update availability status across all connected platforms, and trigger communications to avoid overbooking.
1.3. Ensure real-time class rostering, minimize operational oversight, and maintain a streamlined experience for both clients and administrators.

Trigger Conditions

2.1. Enrollment count for a specified class meets or exceeds the enrollment cap.
2.2. Manual override or administrative update to the enrollment cap value.
2.3. New booking attempt during or after cap fulfillment.

Platform Variants

3.1. Twilio SMS
• Feature/Setting: SMS notification API; configure webhook to send “Class full” alerts to instructor and admin.
3.2. SendGrid
• Feature/Setting: Transactional email API; automatic “Enrollment closed” email to waitlist and recent registrants.
3.3. Slack
• Feature/Setting: Incoming webhook; post real-time closure/update notices in operations channel.
3.4. Google Sheets
• Feature/Setting: App Script trigger; auto-update sheet status (“Closed”) when cap reached.
3.5. Microsoft Teams
• Feature/Setting: Connector webhook; announcement when slots filled, restrict further posts about that class.
3.6. Salesforce
• Feature/Setting: Workflow Rule/Process Builder; flag class as “Full,” update calendar and custom fields.
3.7. Zoom
• Feature/Setting: Meeting update API; close registration and restrict join links for additional users.
3.8. Zoho CRM
• Feature/Setting: Blueprint/action trigger; change status of events and block further registrations.
3.9. Calendly
• Feature/Setting: Event Types cap; configure max invitee auto-close and confirmation email triggers.
3.10. Google Calendar
• Feature/Setting: Calendar API; update event description with “Closed,” remove booking links.
3.11. Mailchimp
• Feature/Setting: Automation trigger; send “Registration closed” campaign to segment lists.
3.12. ActiveCampaign
• Feature/Setting: Custom automation; auto tag engaged contacts, stop further invitations.
3.13. Shopify
• Feature/Setting: Product inventory API; set booking item qty to zero, change status to sold out.
3.14. Eventbrite
• Feature/Setting: Capacity setting; close ticket sales, send sold-out notification.
3.15. Airtable
• Feature/Setting: Script block/Automations; auto-update record status and notify stakeholders.
3.16. HubSpot
• Feature/Setting: Workflow automation; move class to “Full” pipeline, send lists to marketing for next session.
3.17. Outlook
• Feature/Setting: Calendar API/Office Scripts; update meeting status and auto-reply with closure.
3.18. Notion
• Feature/Setting: API integration; mark database item/class as closed and ping relevant user groups.
3.19. WIX Bookings
• Feature/Setting: Service settings/api; update schedule to close registration, trigger “class full” email.
3.20. Discord
• Feature/Setting: Bot webhook; auto-message in class channel and lock further chat registration commands.

Benefits

4.1. Removes risk of overbooking and client disappointment.
4.2. Centralizes class status across all marketing and booking channels instantly.
4.3. Saves administrative time, reduces manual error, and boosts operational reliability.
4.4. Delivers a seamless participant experience with immediate, accurate status notifications.
4.5. Optimizes resource allocation and reporting for aerial dance class operators.