Syncing all bookings to Google Calendar/iCal for staff

Purpose

1.1. Automate syncing all aromatherapy class bookings to Google Calendar and iCal for staff, preventing double-booking, improving scheduling efficiency, automating reminders, and ensuring all staff have real-time access to class schedules.
1.2. Facilitate automated updates for cancellations, rescheduling, and new bookings.
1.3. Guarantee data consistency by automatedly pushing booking data from booking platforms to calendar systems.
1.4. Reduce manual effort, errors, and communication lag through continuous automation.

Trigger Conditions

2.1. New aromatherapy class booking created or updated in booking system.
2.2. Booking status changes (confirmation, reschedule, or cancellation).
2.3. Staff assignment to a specific class or booking.
2.4. Calendar sync operation required when automation identifies new or changed booking.

Platform Variants

3.1. Google Calendar
• Feature/Setting: Use Calendar API’s `events.insert` and `events.update` endpoints with service account for authenticated automated event creation/updating.
3.2. Apple iCal
• Feature/Setting: Automate `.ics` file generation/push to iCloud using iCal server CalDAV protocol and calendar feed subscription.
3.3. Square Appointments
• Feature/Setting: Sync via `Bookings` API webhook trigger, configure to POST events to Google Calendar API.
3.4. Calendly
• Feature/Setting: Use Webhook subscriptions for `Invitee Created/Cancelled` events, automate POST to Google Calendar/iCal endpoints.
3.5. Acuity Scheduling
• Feature/Setting: Automate via `appointment.scheduled` and `appointment.canceled` webhooks, send data to calendar APIs.
3.6. Mindbody
• Feature/Setting: Use `Class Schedule` API, automate Google Calendar sync with class schedule updates.
3.7. SimplyBook.me
• Feature/Setting: Enable `Google Calendar Sync` feature and programmatically automate webhook for new bookings.
3.8. Vagaro
• Feature/Setting: Use Vagaro Webhooks for `Appointment Booked/Changed`, automate Google Calendar event update via API.
3.9. Setmore
• Feature/Setting: Use Setmore API to get booking events, automate event insertion on calendar system.
3.10. Booker
• Feature/Setting: Use Booker Webhooks and REST API, automate mapping to Google Calendar with OAuth2.
3.11. Zoho Bookings
• Feature/Setting: Automate via `Booking Created`/`Booking Updated` triggers, send data to Google Calendar API.
3.12. Outlook Calendar
• Feature/Setting: Use Microsoft Graph API’s `Create event` method, automate bookings sync with access tokens.
3.13. Doodle
• Feature/Setting: Use Doodle API Webhooks for booking responses, automate .ics or direct calendar update.
3.14. Appointlet
• Feature/Setting: Configure webhook callbacks for bookings, automate calendar updates using platform API.
3.15. 10to8
• Feature/Setting: Use appointment webhooks, automate function to push events to Google/iCal.
3.16. Fresha
• Feature/Setting: Use Fresha API for bookings export, automate transfer to calendar endpoints.
3.17. Booksy
• Feature/Setting: Webhook configuration for appointment events, automate Google Calendar sync.
3.18. Schedulicity
• Feature/Setting: Automate schedules via Schedulicity API and send data to calendar services.
3.19. Timely
• Feature/Setting: Timely booking API triggers, automate Google/iCal API calls for booking sync.
3.20. Appointy
• Feature/Setting: Use Appointy booking webhooks, automate call to relevant calendar platform API.

Benefits

4.1. Automates all booking-to-calendar event creation, preventing staff double-booking.
4.2. Reduces manual errors and automates reschedules/cancellations for consistency.
4.3. Ensures real-time automated availability for staff, improving response time.
4.4. Provides an automation layer that supports data integrity and auditable event logs.
4.5. Enables automating custom notifications for staff using built-in or third-party calendar alert settings.
4.6. Accelerates onboarding with automated setups for new staff calendar integrations.
4.7. Scales effortlessly as automation can handle increasing booking volumes automatically.