Child Registration & Attendance ManagementPurpose
1.2. Eliminate manual errors, expedite reports to supervisors, link attendance data with nutrition and health plans, notify guardians of absences, and enable real-time data aggregation for higher authorities.
1.3. Support monthly analytics, state dashboards, audit requirements, and transparent record-keeping mandated by child welfare programs.
Trigger Conditions
2.2. On QR code or biometric scan log-in by child or staff.
2.3. Upon manual entry or absence-record submission by Anganwadi worker.
2.4. When a parent checks attendance status via SMS, app, or portal.
2.5. Scheduled daily data push to district authority database.
Platform Variants
3.1. Twilio SMS
• Feature/Setting: Messaging API – Configure automated SMS to parents on attendance/absence.
• Config: Create trigger for daily attendance event, send templated SMS via Twilio Messaging API.
3.2. SendGrid
• Feature/Setting: Transactional Email API – Email attendance summary to supervisors.
• Config: Integrate with daily summary event, format report as HTML, trigger SendGrid email to recipient list.
3.3. Google Sheets
• Feature/Setting: API – Log all daily attendance entries to a cloud spreadsheet.
• Config: Use Sheets API to append each new record in real-time with timestamp and child ID.
3.4. Microsoft Power Automate
• Feature/Setting: Scheduled Flows – Orchestrate attendance collection, aggregation, and notification.
• Config: Scheduled trigger + flows for input reception, validation, storage, and external notification.
3.5. Firebase
• Feature/Setting: Realtime Database API – Sync attendance data for onsite/offline usage.
• Config: On every log-in event, push update to Firebase path for each child, use Firestore triggers for reporting.
3.6. AWS Lambda
• Feature/Setting: Event-based Compute – Run scripts to process daily logs at fixed times.
• Config: Scheduled by Amazon CloudWatch Events for morning/afternoon batches, processes raw input, pipelines to storage.
3.7. Zoho Creator
• Feature/Setting: Form Submission & Workflow – Custom mobile attendance forms and automated workflows.
• Config: Create attendance form, trigger on submit to run workflow for reporting and notifications.
3.8. Airtable
• Feature/Setting: API – Maintain structured, searchable attendance log.
• Config: REST API called on each attendance event to append/update entry by child unique ID.
3.9. Slack
• Feature/Setting: Incoming Webhook – Notify staff/admin channel daily with attendance summary.
• Config: Send JSON payload at close of day to defined Slack webhook URL.
3.10. Zapier
• Feature/Setting: Scheduler + Multi-app Workflow – Connect attendance trigger to all used platforms.
• Config: Define trigger as time-based or event-based; actions to copy/update data, send messages, or update sheets.
3.11. Google Calendar
• Feature/Setting: Event Reminder API – Calendar events for expected attendance marking.
• Config: Auto-create daily calendar events with reminders and attendance prompt link.
3.12. OneSignal
• Feature/Setting: Push Notification API – Send real-time app notifications to guardians/staff.
• Config: Trigger push on absence or attendance anomaly via RESTful call.
3.13. Quick Base
• Feature/Setting: Data Table API – Structured attendance repository for reporting and querying.
• Config: Submit API call per event, auto-update views for supervisors.
3.14. Notion
• Feature/Setting: Database API – Journal-style per-child attendance roll.
• Config: Append daily entry with structured data block in Notion database via API.
3.15. SAP SuccessFactors
• Feature/Setting: Time Tracking API – Employee (Anganwadi worker) time and attendance integration.
• Config: Call API for each worker shift, match with children’s attendance for compliance.
3.16. MongoDB Atlas
• Feature/Setting: Data API – Store detailed attendance logs, presence patterns, absences.
• Config: Add documents on attendance API event with indexed fields for quick analytics.
3.17. Oracle Cloud
• Feature/Setting: Integration Cloud REST APIs – Sync child attendance with government registries.
• Config: Push attendance data as JSON payload daily to government endpoint.
3.18. Microsoft Teams
• Feature/Setting: Bot Framework/Webhooks – Send automated daily update in staff Teams channel.
• Config: Trigger flow on summary generation, deliver adaptive card to Team’s chat.
3.19. Trello
• Feature/Setting: Card API – Visualize attendance by day or child in trackers.
• Config: On attendance event, update/create Trello cards for visual roll call.
3.20. Workato
• Feature/Setting: Automated Integration Workflows – Connect ERPs, notifications, and reporting.
• Config: Set workflow trigger as attendance API/CSV upload; define downstream steps for each integrated outcome.
3.21. WhatsApp Business API
• Feature/Setting: Programmatic messaging – Notify parents directly through WhatsApp.
• Config: Send attendance updates using templated WhatsApp messages post roll call.
Benefits
4.2. Reduces absenteeism with proactive parent notifications and real-time anomaly detection.
4.3. Enables continuous monitoring for policy planning, resource allocation, and compliance audits.
4.4. Increases transparency, supports nutrition/health initiatives tied to attendance, and reduces report preparation time.
4.5. Facilitates integration with government child welfare dashboards and analytics engines for impact measurement.