Periodic attendance analytics and insights reports

Purpose

1.1. Automate creation and distribution of periodic attendance analytics and insights for Anganwadi centers, empowering administrators with regular, actionable data on child registration, daily/weekly/monthly attendance patterns, absentee trends, engagement metrics, historical performance, and compliance, reducing manual workload and increasing oversight transparency.

Trigger Conditions

2.1. Scheduled time-based events (e.g., daily, weekly, or monthly).
2.2. Receipt of new or updated attendance data.
2.3. Manual trigger by authorized staff.
2.4. API webhook trigger when bulk data upload occurs.

Platform Variants

3.1. Google Sheets
• Feature: Scheduled “App Script” triggers — auto-generate analytics sheets with charts.
• Setting: Use `Time-driven triggers` with custom Apps Script to process attendance data and share with stakeholders via email.
3.2. Microsoft Power Automate
• Feature: “Scheduled Cloud Flow” — extract data from SharePoint or Excel, summarize and send analytics report via Teams/Outlook.
• Setting: Schedule flow, set recurrence, use `Send an email (V2)` for report delivery.
3.3. Slack
• Feature: Workflow Builder “Scheduled message” + Incoming Webhooks for notifications.
• Setting: Configure webhook to push report summaries to a Slack channel at chosen intervals.
3.4. Airtable
• Feature: “Automations” — generate summary records and email reports using Table visualizations.
• Setting: Use automation actions `Run a script` + `Send email`.
3.5. Zapier
• Function: Multi-step Zap from attendance app (e.g., Jotform, Google Sheets) to analytics tool (Google Data Studio), then email results.
• Setting: Schedule Zap, pull data, process, then use `Email by Zapier`.
3.6. Make (Integromat)
• Feature: Scheduled scenario combining attendance DB, analytics module, and multi-channel delivery.
• Setting: Schedule module, process via Google Sheets/Wufoo, deliver via Gmail/Teams.
3.7. Power BI
• Feature: “Schedule Refresh” + “Subscribe” for automated analytical dashboards delivered via email.
• Setting: Set refresh interval, add email subscribers.
3.8. Tableau
• Feature: “Subscriptions” — periodic PDF/PPT report blast to recipients.
• Setting: Configure scheduled delivery for filtered attendance dashboards.
3.9. SendGrid
• Feature: “Marketing Campaigns” automation — send analytics attachments.
• Setting: Use API endpoint `/mail/send`, schedule batch recipients.
3.10. Twilio SMS
• Function: Auto-send summary insights as SMS to supervisors.
• Setting: Trigger `messages.create()` API with report preview.
3.11. AWS Lambda
• Feature: Scheduled Lambda “cron” job to fetch, aggregate, and email attendance insights.
• Setting: Use Amazon EventBridge for scheduling and SES for delivery.
3.12. Google Cloud Functions
• Feature: Cloud Scheduler triggers function to analyze and distribute attendance analytics via Gmail API.
• Setting: Cloud Scheduler + Gmail API `users.messages.send`.
3.13. Notion
• Feature: “Automations” with linked database — generate report page and auto-share.
• Setting: Notion API `createPage` + scheduled trigger.
3.14. Trello
• Feature: Butler automation to create “Report Card” cards with attendance metrics.
• Setting: Butler rule on schedule to collect and summarize entries.
3.15. Freshdesk
• Feature: “Supervisor Productivity” routine — email custom analytics to support manager.
• Setting: Observer automation to trigger on interval.
3.16. Mailchimp
• Feature: “Automated Campaign” — deliver attendance summary to mailing list.
• Setting: Recurring automation with dynamic content from attendance dataset.
3.17. Workato
• Feature: Recipe to orchestrate attendance collection, analytics, and periodic notification.
• Setting: Scheduled trigger, transform, then notify via Slack/email.
3.18. Salesforce
• Feature: Scheduled “Report Subscription” for attendance dashboards.
• Setting: Subscribe users to scheduled report delivery.
3.19. Monday.com
• Feature: Automated item pulse — visualization of weekly/monthly metrics.
• Setting: Automation to send dashboard view on schedule.
3.20. Zoho Analytics
• Feature: Scheduled reports using “Email Schedules.”
• Setting: Set report filters, choose schedule, list recipients.

Benefits

4.1. Reduces manual effort for staff in compiling and distributing attendance analytics.
4.2. Ensures timely delivery of actionable insights to all stakeholders.
4.3. Increases accuracy and consistency with automated data processing and visualization.
4.4. Enhances oversight and early detection of absenteeism trends.
4.5. Supports compliance, record-keeping and quick response to data shifts in community childcare settings.