Automated class capacity monitoring and alerts

Purpose

1.1. Automates continuous monitoring of class sign-up numbers versus maximum capacity for Bikram yoga sessions.
1.2. Triggers instant alerts to staff, instructors, or customers when class capacity nears or reaches full, ensuring optimal session management.
1.3. Prevents overbooking and supports automated waitlist activations, enhancing customer experience and compliance.
1.4. Provides data insights automatedly for management to optimize class offerings and scheduling dynamically.

Trigger Conditions

2.1. Automated trigger on new class booking or cancellation.
2.2. Triggered when sign-up count reaches a set percentage of maximum (e.g., 80%, 100%).
2.3. Triggers for last-minute capacity changes, emergencies, or instructor availability.
2.4. Automated trigger when a waitlist is activated or cleared due to cancellations.

Platform Variants

3.1. Mindbody
- Feature/Setting: Webhooks event on class sign-up/cancellation; connect via “Class Schedule Updated” API for real-time capacity automation.
3.2. WellnessLiving
- Feature/Setting: REST API “classes.getClassCapacity”; automate polling and automatic alerts set via webhooks.
3.3. Acuity Scheduling
- Feature/Setting: “Appointment Scheduled/Cancelled” API; webhook triggers push notifications to automators.
3.4. Glofox
- Feature/Setting: “Classes Endpoint” for occupancy tracking; automate email/SMS alert via Zapier integration.
3.5. Virtuagym
- Feature/Setting: “Classes API” to monitor bookings and automate alerts for full slots or sudden cancellations.
3.6. TeamUp
- Feature/Setting: “Webhooks” for class booking updates; configure automated alert automators for near-capacity statuses.
3.7. Zen Planner
- Feature/Setting: API “Class Attendances”; automate warning emails or dashboards for approaching capacity limits.
3.8. Booker
- Feature/Setting: “Appointment Notifications” API; automate custom logic for capacity-based SMS/email alerts.
3.9. Vagaro
- Feature/Setting: “Classes API” for live enrolments; webhook automates immediate alert when nearly booked out.
3.10. Punchpass
- Feature/Setting: Automation via Zapier using “Class Filled” event to trigger notifications.
3.11. Twilio SMS
- Feature/Setting: “Message API”; send automated SMS alerts to staff/clients when capacity hits threshold.
3.12. SendGrid
- Feature/Setting: “Mail Send API”; automatedly send email alerts when class slots are low or full.
3.13. Slack
- Feature/Setting: “Incoming Webhooks” for automated team notifications on capacity changes.
3.14. Microsoft Teams
- Feature/Setting: “Incoming Webhook Connector”; automated broadcast of resource constraints or class fills.
3.15. Mailchimp
- Feature/Setting: “Triggered Email Campaigns” for automated marketing or waitlist updates.
3.16. HubSpot
- Feature/Setting: “Workflows” automating communication when occupancy triggers a rule.
3.17. Google Sheets
- Feature/Setting: “OnChange” trigger in Apps Script for automated dashboards and collaborative capacity monitoring.
3.18. Salesforce
- Feature/Setting: “Process Builder/Flow” to automate notification logic based on API booking update.
3.19. Pipedrive
- Feature/Setting: Webhook triggers on deal/booking changes for automated CRM-based alerts.
3.20. Airtable
- Feature/Setting: “Automation” for tracking capacity via table records and instant notifications.

Benefits

4.1. Automatedly eliminates manual tracking; prevents overbooking and staffing errors.
4.2. Automates resource allocation and staff planning based on real-time demand.
4.3. Ensures quick, automated notifications to minimize missed opportunities and increase fill rates.
4.4. Supports automated customer engagement and satisfaction through prompt updates.
4.5. Streamlines management touchpoints, reducing operational overhead and human error.