Automate class cancellation and rescheduling notifications

Purpose

1.1. Automate notifications to students and instructors about class cancellations and rescheduling due to instructor illness, weather, facility issues, or schedule conflicts.
1.2. Instantly update all affected parties to minimize confusion and keep attendance records accurate.
1.3. Enable customizable messaging per class, instructor, and event type.
1.4. Trigger dependent workflows (room reallocation, refunds, instructor reshuffle, student reminders).
1.5. Integrate with calendars, communication apps, CRMs, and attendance systems for seamless data flow.

Trigger Conditions

2.1. Instructor or admin marks a class as canceled/rescheduled in scheduling software.
2.2. Update received from facility management API (e.g. emergency, maintenance).
2.3. Severe weather alert from local meteorological service triggers cancellation.
2.4. Manual trigger by staff via group chat command.
2.5. Automated trigger if instructor attendance status set to “unavailable” within 24 hours of class.

Platform Variants

3.1. Twilio SMS
• Feature/Setting: Messaging API — configure SMS alert with dynamic parameters for student list and class details.
3.2. SendGrid
• Feature/Setting: Marketing Campaigns — setup automated bulk email with template ID per class & reason code.
3.3. Slack
• Feature/Setting: Incoming Webhooks — post real-time notifications to instructor and admin channels.
3.4. Microsoft Teams
• Feature/Setting: Teams Bot API — push adaptive cards for reschedule confirmations to relevant group.
3.5. Google Calendar
• Feature/Setting: Calendar Events API — update class event status, auto-send attendee notifications.
3.6. Outlook Calendar
• Feature/Setting: Event PATCH — reschedule or cancel meeting, trigger notification emails.
3.7. Zoom
• Feature/Setting: Meeting Update API — update or cancel Zoom class, auto-send updated link/details.
3.8. WhatsApp Business API
• Feature/Setting: Template Messaging — pre-approved cancellation template sent to student numbers.
3.9. Mailchimp
• Feature/Setting: Transactional Email API — send targeted email automation to segmented lists.
3.10. HubSpot
• Feature/Setting: Workflow Automation — auto-enroll affected students in notification sequence.
3.11. Salesforce
• Feature/Setting: Process Builder/Flows — trigger outbound messages and update calendars.
3.12. Pipedrive
• Feature/Setting: Activity API — log and notify interested leads or students for open houses/trials.
3.13. Facebook Messenger
• Feature/Setting: Messenger Send API — notify group chats or individuals with event updates.
3.14. Discord
• Feature/Setting: Bot API — post alerts in class- or school-specific channels.
3.15. Telegram
• Feature/Setting: Bot SendMessage — broadcast updates to student chatgroups.
3.16. ActiveCampaign
• Feature/Setting: Automation Builder — schedule and personalize class update messages.
3.17. Zoho CRM
• Feature/Setting: Workflow Rules — auto-send SMS/email on class record changes.
3.18. JotForm
• Feature/Setting: Email Notifications — trigger when cancel/reschedule form is submitted.
3.19. Typeform
• Feature/Setting: Webhooks — auto-trigger notification sequences when a reschedule form is filled.
3.20. ClickSend
• Feature/Setting: SMS API — mass-message cancellations or updates to all students.
3.21. Monday.com
• Feature/Setting: Automations — move/cancel items, auto-alert assigned members.
3.22. Asana
• Feature/Setting: Rules — update project tasks, message impacted students/staff.
3.23. Airtable
• Feature/Setting: Automations — change event status, trigger emails/SMS.
3.24. Google Sheets
• Feature/Setting: Apps Script — auto-update status cells and send notification emails.

Benefits

4.1. Reduces manual admin work and error risk.
4.2. Ensures instant, consistent communication with all stakeholders.
4.3. Provides audit trail for all notifications sent.
4.4. Increases student satisfaction and trust in school operations.
4.5. Frees up staff for higher-value tasks like curriculum improvements.