Purpose
1.1. Manage waitlists automatically for full Aikido classes, ensuring efficient seat assignment when spots open.
1.2. Instantly notify waitlisted students, prioritize by signup time, handle confirmations, and keep staff updated.
1.3. Reduce administrative workload and minimize manual errors for class scheduling and attendance.
Trigger Conditions
2.1. A class reaches maximum enrollment.
2.2. A registered student cancels or is removed, freeing up a seat.
2.3. Waitlisted user confirms interest or declines spot.
Platform Variants
1. Google Sheets
• Feature/Setting: Use Apps Script; monitor class roster changes and trigger when count < max.
2. Gmail
• Feature/Setting: Send automated confirmation emails using Gmail API when a new slot opens.
3. Twilio SMS
• Feature/Setting: Configure Messaging API to text first person on waitlist, await response.
4. SendGrid
• Feature/Setting: Transactional email templates and dynamic data fields to notify waitlisted users.
5. Airtable
• Feature/Setting: Automations; update records and trigger emails/SMS when class status changes.
6. Slack
• Feature/Setting: Slack API; send class updates to admin/teacher channel for confirmations.
7. HubSpot
• Feature/Setting: Workflow automations; move contacts from waitlist to enrolled on field update.
8. Salesforce
• Feature/Setting: Process Builder; trigger workflows when attendance record is updated.
9. Zoom
• Feature/Setting: Meeting registration API; move waitlisted to confirmed attendees.
10. Microsoft Teams
• Feature/Setting: Use webhook connector; notify group and invite students from waitlist.
11. Discord
• Feature/Setting: Discord bot; DM members when they get a spot, track confirmations.
12. Mailchimp
• Feature/Setting: Automated email journeys; segment waitlist and send conditional invites.
13. Zoho CRM
• Feature/Setting: Blueprint automation; transition student status upon availability.
14. Pipedrive
• Feature/Setting: Deal stages; move waitlist contacts to active class participants.
15. Monday.com
• Feature/Setting: Automations; update boards and notify members with custom integrations.
16. Calendly
• Feature/Setting: Webhooks; listen for registration changes and update waitlist accordingly.
17. Typeform
• Feature/Setting: Webhooks; new form submissions add to waitlist and trigger notifications.
18. Trello
• Feature/Setting: Butler automations; move cards from waitlist to enrolled column.
19. ActiveCampaign
• Feature/Setting: Email/SMS automation; trigger campaign for waitlist movement.
20. WhatsApp Business API
• Feature/Setting: Automated messages via API when a slot opens, confirm via reply.
21. Eventbrite
• Feature/Setting: Waitlist feature; auto-invite next candidate and process confirmation.
22. Zapier
• Feature/Setting: Multi-step workflow; sequence API calls to manage the entire waitlist chain.
Benefits
4.1. Zero manual monitoring for class availability, saving staff time.
4.2. Instant, fair invitations to waitlist, improving class fill rates.
4.3. Automatic recordkeeping and notifications reduce admin errors.
4.4. Enhanced student experience with fast, reliable communication.
4.5. Scalable solution grows with school size and class volume.
Class Scheduling and Attendance