Class Scheduling and CommunicationPurpose
1.2. Support administrative efficiency by eliminating manual communication tasks and integrating with membership management platforms.
1.3. Enable real-time updates in case of schedule changes and capture replies for attendance tracking.
Trigger Conditions
2.2. New class registration event or recurring timetable.
2.3. Manual staff override, e.g., class-specific urgent notifications.
2.4. Member status update (payments, cancellations, upgrades).
Platform Variants
• Feature/Setting: Messaging Service API – set up template for class confirmation, configure phone number pool, schedule send.
3.2. SendGrid (Email)
• Feature/Setting: Transactional Email API – create confirmation template, set dynamic list source, personalize by member name/class.
3.3. Mailgun
• Feature/Setting: Event scheduling and batch send – automate email confirmations, track delivery and open rates.
3.4. Plivo
• Feature/Setting: SMS API – configure scheduled delivery, message personalization via variables.
3.5. Nexmo (Vonage)
• Feature/Setting: SMS API – automate message dispatch before scheduled class time, enable reply callback URL.
3.6. Microsoft Outlook API
• Feature/Setting: Calendar webhooks – trigger confirmation email/send SMS based on calendar event updates.
3.7. Google Calendar API
• Feature/Setting: Event watch – automate notifications before events, use event attendee list for messaging.
3.8. Slack
• Feature/Setting: Scheduled message API – send direct reminders to group or individual students.
3.9. Zoom API
• Feature/Setting: Webinar/meeting reminder trigger for online aikido classes, personalized notifications.
3.10. HubSpot
• Feature/Setting: Workflow Automation – trigger email/SMS confirmation as part of contact workflow.
3.11. ActiveCampaign
• Feature/Setting: Automation sequence with scheduled email/SMS, using segment-based triggers.
3.12. Salesforce
• Feature/Setting: Process Builder/workflow rules for attendance reminders based on event records.
3.13. Pipedrive
• Feature/Setting: Scheduler webhooks to notify contacts pre-event, link to SMS/email tools.
3.14. Zoho CRM
• Feature/Setting: Workflow – send message based on scheduled training session in calendar.
3.15. Outlook 365 Automations (Power Automate)
• Feature/Setting: Automated flow linked to event, send custom emails/SMS using connected services.
3.16. Airtable
• Feature/Setting: Date-triggered automations for record-linked notifications, multi-channel support.
3.17. ClickSend
• Feature/Setting: SMS/email API – schedule bulk confirmations, use personalized fields.
3.18. Freshdesk
• Feature/Setting: Automations to send reminders as tickets or direct messages before class events.
3.19. Calendly
• Feature/Setting: Invitee event notifications – customize pre-event confirmation/reminders.
3.20. Shopify
• Feature/Setting: Flow app – automate pre-event messages to registered buyers of club memberships.
3.21. Intercom
• Feature/Setting: Series – trigger outbound email/SMS for booked class or lesson.
3.22. PagerDuty
• Feature/Setting: Event rules – send reminders for emergency/last-minute class changes.
3.23. Notion
• Feature/Setting: Integration workflow to send reminders based on upcoming class pages.
3.24. Monday.com
• Feature/Setting: Automation recipes – trigger SMS/email reminder when class starts soon.
Benefits
4.2. Reduces administrative workload and errors in manual communication.
4.3. Provides a record of member confirmations and responses for attendance tracking.
4.4. Enhances professionalism and strengthens club–member relationships.
4.5. Streamlines urgent communication for schedule changes or class updates.