Class Scheduling and CommunicationPurpose
1.2. Eliminate manual handling, reduce admin errors, speed up responses, and update class rosters in real-time when participants register.
1.3. Synchronize participant data across calendars, CRMs, and communication tools; maintain complete records for instructors and admins.
1.4. Provide participants with reminders, directions, and event updates instantly post-registration to maximize attendance and engagement.
Trigger Conditions
2.2. Payment processed or waived (free class).
2.3. New booking detected in synced calendar (Google Calendar, Office 365).
2.4. Email or phone inquiry with keyword “register” or “sign up” received.
2.5. Incoming webhook/API call from partner service or ad campaign landing page.
Platform Variants
• Feature/Setting: Form Submit Trigger; configure webhook to launch automation upon submission.
3.2. Microsoft Forms
• Feature/Setting: Automated flow using “When a response is submitted”; connect to downstream confirmation modules.
3.3. Typeform
• Feature/Setting: Configure webhook via Connect panel; collects custom data fields for registrations.
3.4. Jotform
• Feature/Setting: Submission webhook or direct integration to process form fills for events.
3.5. Eventbrite
• Feature/Setting: “New attendee registered” API webhook for external confirmation and class list update.
3.6. Acuity Scheduling
• Feature/Setting: “Appointment Scheduled” webhook; triggers immediate participant confirmation workflow.
3.7. Calendly
• Feature/Setting: “Invitee Created” webhook; send class details and store booking in club calendar.
3.8. Google Calendar
• Feature/Setting: Watch for new events via Calendar API; sync registration with automated email confirmation.
3.9. Office 365 Calendar
• Feature/Setting: New event additions monitored; launches automation using Graph API notifications.
3.10. Zoom
• Feature/Setting: “Registrant Created” webhook; triggers emails/SMS with virtual dojo links.
3.11. Twilio SMS
• Feature/Setting: Send instant SMS via “Send Message” API with class location, date/time.
3.12. SendGrid
• Feature/Setting: “Send Email” API with merge fields for event details and personalized greeting.
3.13. Mailgun
• Feature/Setting: HTTP send endpoint; configure dynamic templates for multilingual confirmations.
3.14. Slack
• Feature/Setting: Chat.postMessage API instantly notifies instructors or club channels about new registrants.
3.15. Discord
• Feature/Setting: Webhook bot posts new registration notifications to admin or class-specific channels.
3.16. WhatsApp Business API
• Feature/Setting: Send template message via API containing registration confirmation and payment link.
3.17. Salesforce
• Feature/Setting: “Create Record”/“Update Record” triggers in CRM; capture leads and status.
3.18. HubSpot
• Feature/Setting: “Contact Created”/“Form Submission” triggers automation for emails and follow-ups.
3.19. Airtable
• Feature/Setting: “New Record” automation in class roster base, integrated with attendance tracking.
3.20. Trello
• Feature/Setting: Create card for each registrant; use “Card Created” API for internal workflow tracking.
3.21. Zoho CRM
• Feature/Setting: “New Lead”/“Contact Created” triggers confirmation and instructional resource delivery.
3.22. Pipedrive
• Feature/Setting: Deal or Person created triggers API push for registration and drip follow-up.
3.23. Stripe
• Feature/Setting: “Payment Intent Succeeded” webhook finalizes registration and issues auto-confirmation.
3.24. PayPal
• Feature/Setting: “Payment Completed” webhook triggers confirmation, sends receipt and class info.
3.25. Facebook Messenger
• Feature/Setting: Bot “Postback” event sends confirmation message and prepares follow-up notifications.
Benefits
4.2. Eliminates redundant data entry, freeing staff for instruction, not paperwork.
4.3. Multichannel confirmations (SMS, email, chat) matches member preferences, reducing no-shows.
4.4. Scalable for one-off events, courses, seminars, and regular training sessions.
4.5. Full audit trail for registrations, helping with club insurance and reporting.