Trainer schedule management notifications

Purpose

1.1. Automate the sending of schedule notifications and updates to trainers in a boxing gym environment, ensuring real-time awareness of assigned classes, cancellations, rescheduling, and time/location changes.
1.2. Eliminate manual communication overhead, reduce missed sessions, and support seamless shift management by automating schedule delivery and confirmation.
1.3. Automate internal trainer coordination, enabling last-minute adjustments and confirmations automatedly through preferred communication channels.

Trigger Conditions

2.1. New class assigned to trainer in the scheduling system.
2.2. Trainer’s scheduled class update—time, location, or slot change.
2.3. Class cancellation or substitution required.
2.4. Trainer requests shift swap or coverage—automation proposes or confirms new trainer.
2.5. Automated reminders set for upcoming classes (X hours before).
2.6. Automatedly resending undelivered or unacknowledged notifications.

Platform Variants

3.1. Twilio SMS
• Feature/Setting: Use Programmable Messaging API to automate SMS alerts when schedule events occur; configure webhook on schedule update event.
3.2. SendGrid
• Feature/Setting: Automate email notifications using Send Email v3 API; set schedule system trigger to invoke SendGrid API on change.
3.3. Slack
• Feature/Setting: Use Slack Bots/API to post class updates to trainers’ direct messages via the chat.postMessage endpoint; automate channel/group alerts for general announcements.
3.4. Microsoft Teams
• Feature/Setting: Automate message delivery using Microsoft Graph API’s /chats/sendMessage; configure notification relay for schedule events.
3.5. WhatsApp (Meta API)
• Feature/Setting: Automating WhatsApp Business API templates to send trainer notifications; trigger on schedule JSON event.
3.6. Google Calendar
• Feature/Setting: Use Calendar API to create/update/delete automated events based on trainer schedule status.
3.7. Outlook Calendar (Microsoft Graph)
• Feature/Setting: Automate event invitations/updates through createEvent/updateEvent endpoints for trainers.
3.8. Zoom
• Feature/Setting: Use Meeting API to automate alerts for virtual class assignments or schedule changes.
3.9. Discord
• Feature/Setting: Automate bot DMs to trainers for notifications using Discord API’s createMessage function.
3.10. Mailgun
• Feature/Setting: Automate transactional email notifications using Mailgun’s Messages API; configure on scheduler events.
3.11. Telegram
• Feature/Setting: Automate messages to trainer accounts via Bot API (sendMessage method) on shift changes.
3.12. Salesforce
• Feature/Setting: Automate Chatter notifications using Process Builder/Flow or Chatter REST API for schedule events.
3.13. HubSpot
• Feature/Setting: Automate schedule-triggered workflow emails or in-app alerts using Workflow/Automation tools.
3.14. Zoho CRM
• Feature/Setting: Automate notification emails or internal messages with Workflow Rule for schedule triggers.
3.15. Gmail
• Feature/Setting: Automate email delivery for schedule changes via Gmail API’s send endpoint linked to schedule triggers.
3.16. Facebook Messenger
• Feature/Setting: Automate bot message delivery to trainers using Messenger Platform Send API.
3.17. Pushover
• Feature/Setting: Automate push notifications to trainer devices with Pushover Message API on class schedule changes.
3.18. PagerDuty
• Feature/Setting: Automate schedule-driven alerts via Events API v2 for urgent trainer coverage needs.
3.19. Monday.com
• Feature/Setting: Automate in-app notifications/task assignments for trainers via API when scheduling updates occur.
3.20. Asana
• Feature/Setting: Automate task creation/update assigned to trainers on schedule changes using Tasks API.
3.21. ClickSend
• Feature/Setting: Automate SMS/email for schedule notifications using SMS API on scheduling system event.
3.22. Intercom
• Feature/Setting: Automate in-app messages using Intercom API when a trainer’s schedule is created/modified.

Benefits

4.1. Automates multi-channel notifications, increasing trainer response rates and reliability.
4.2. Automation reduces manual communication time, improving gym operational efficiency.
4.3. Automates real-time awareness, minimizing class disruptions or missed assignments.
4.4. Facilitates automating compliance by logging every automated notification or schedule change.
4.5. Optimizes resource allocation by automating trainer coverage in dynamic class schedules.
4.6. Automation scalability—add trainers or channels without increasing manual admin workload.