Post-class feedback form distribution

Purpose

1.1. Automate distribution of post-class feedback forms to students immediately after each session.
1.2. Ensure timely, consistent data gathering on teaching quality, course materials, engagement, and logistical issues.
1.3. Centralize feedback collection to inform curriculum adjustments, instructor assessment, and compliance reporting.
1.4. Reduce manual staff intervention and enhance proactive educational quality management through rapid insights.

Trigger Conditions

2.1. Completion of a scheduled or ad hoc class session, as logged in the academic timetable.
2.2. Instructor marks class as “completed” on the attendance system/dashboard.
2.3. Defined time window post-class (e.g., 5 minutes after session ends).
2.4. Manual trigger by admin for unscheduled or exceptional sessions.

Platform Variants

3.1. Microsoft Outlook
• Feature/Setting: Use 'Send Email' action with dynamic recipient group and feedback form link in body.
• Sample: Configure flow for automatic email using recipient list from class roster API.

3.2. Google Workspace Gmail
• Feature/Setting: Gmail API 'users.messages.send' to distribute automated emails with form URL.
• Sample: Integrate with Sheets (class list) and Drive (form link).

3.3. Slack
• Feature/Setting: ‘chat.postMessage’ API to DM or channel with feedback link post-class.
• Sample: Class-specific private channels or group DMs configured for delivery.

3.4. WhatsApp Business API
• Feature/Setting: Template messages with dynamic feedback form link post-class.
• Sample: Automated flow integrates class roster for batch sends.

3.5. Twilio SMS
• Feature/Setting: SMS API sends form link SMS to student mobile numbers post-class.
• Sample: Trigger event based on session completion.

3.6. Mailchimp
• Feature/Setting: API-driven campaign for post-class feedback, personalized with merge tags.
• Sample: Segment audience based on that day's attendance.

3.7. SendGrid
• Feature/Setting: Transactional template API with dynamic feedback form links.
• Sample: Link email triggering to class completion webhook.

3.8. Typeform
• Feature/Setting: Distribute individual response URLs using prefilled identifiers.
• Sample: Automated distribution via email/SMS upon class end.

3.9. Google Forms
• Feature/Setting: Auto-email personalized Google Form links via Apps Script or Gmail API.
• Sample: Connect student roster to auto-send logic.

3.10. SurveyMonkey
• Feature/Setting: Send automated collector links via system integration.
• Sample: Batch send to daily class attendee email list.

3.11. Microsoft Teams
• Feature/Setting: Teams API to post adaptive card with feedback link in class/team channel.
• Sample: Trigger on session complete status.

3.12. Zoom
• Feature/Setting: Post-webinar webhook triggers email/SMS with feedback link to participants.
• Sample: Zoom API hooks into distribution logic.

3.13. Salesforce Marketing Cloud
• Feature/Setting: Journey trigger sends dynamic feedback emails/SMS post-class.
• Sample: Data Extension for roster; automation configured on attendance update.

3.14. HubSpot
• Feature/Setting: Workflow automation emails feedback form on deal/record stage change (class attended).
• Sample: Connect class session properties to workflow.

3.15. OneSignal
• Feature/Setting: Push notifications post-class with feedback form link.
• Sample: Target student app users who attended that class.

3.16. Telegram Bot API
• Feature/Setting: Bot sends feedback form link to group/individual users.
• Sample: Trigger via webhook from attendance system.

3.17. Pabbly Connect
• Feature/Setting: Automated workflow to deliver feedback forms via chosen communication channel.
• Sample: Link class roster and feedback form as triggers/outputs.

3.18. ActiveCampaign
• Feature/Setting: Automated campaign triggered by new attendance record.
• Sample: Personalized feedback form link in SMS or email.

3.19. Airtable
• Feature/Setting: Scripting block or automation triggers post-class form distribution based on attendance table update.
• Sample: Distribute via email/SMS tools linked through Airtable Automations.

3.20. Zapier
• Feature/Setting: Automated multi-channel feedback form distribution workflow, triggered by schedule or class completion.
• Sample: Integrate triggers from LMS/calendar/platform.

Benefits

4.1. Rapid, consistent feedback loop enhances instructional quality and student satisfaction.
4.2. Reduces administrative workload and likelihood of manual error.
4.3. Centralizes response data for analytics, enabling data-driven improvements.
4.4. Adaptable to preferred student communication channels (email, SMS, chat).
4.5. Ensures all attendees receive requests, boosting participation rates and data completeness.