Scheduled delivery of class materials

Purpose

1.1. Facilitate timely, consistent distribution of lectures, assignments, reference materials, and revision notes to all enrolled students in accounting programs.
1.2. Automate repetitive delivery tasks, ensuring no student misses critical material due to manual error or schedule conflicts.
1.3. Adapt content delivery based on class schedule, enrollment status, or course progression with minimal administrative oversight.
1.4. Enable multi-channel delivery (email, SMS, LMS, cloud) according to student or class segment preferences.

Trigger Conditions

2.1. Pre-defined schedule (e.g., Mondays at 8 AM before each class).
2.2. Manual instructor initiation (e.g., when a new document is uploaded).
2.3. Event-driven triggers: new student enrollment, roster update, or assignment due date approaching.
2.4. Calendar-based triggers tied to the academic timetable.

Platform Variants

3.1. Microsoft Outlook
• Feature/Setting: Office 365 API – Scheduled email with attachments to class group list.
• Configuration: Use `/me/sendMail` API with `scheduledSendTime` parameter.
3.2. Google Workspace
• Feature/Setting: Gmail API – Automated emails with Google Drive links or direct attachments.
• Configuration: Use `Users.messages.send` with scheduled send draft or via Apps Script time triggers.
3.3. Twilio SMS
• Feature/Setting: Messaging API – Bulk scheduled SMS with download links.
• Configuration: Use `messages.create()` with scheduling wrapper and dynamic `to` list.
3.4. Slack
• Feature/Setting: Scheduled message API or Workflow Builder – Deliver files to channel.
• Configuration: Use `chat.scheduleMessage` with file upload to channel or DM.
3.5. Moodle LMS
• Feature/Setting: Scheduled course notifications – Resource visibility settings.
• Configuration: Set “Date release” on files and configure automatic email notification for new resources.
3.6. Canvas LMS
• Feature/Setting: Announcements API – Scheduled posts with attachments.
• Configuration: Use `POST /courses/:course_id/announcements`, set scheduled publish time.
3.7. Microsoft Teams
• Feature/Setting: Graph API – Scheduled posts or file sharing in class team.
• Configuration: Use `/chats/messages` with scheduled batch send and SharePoint file link.
3.8. WhatsApp Business API
• Feature/Setting: Message scheduling through templates.
• Configuration: Use message send endpoint with document and time trigger logic.
3.9. SendGrid
• Feature/Setting: Marketing Campaign API – Email with attachment/scheduled send.
• Configuration: Use `/mail/send` with scheduling and recipient group.
3.10. Dropbox
• Feature/Setting: File request/scheduled sharing via API.
• Configuration: Use sharing endpoints and configure email notifications to students.
3.11. Mailchimp
• Feature/Setting: Campaign scheduling – Bulk emails with downloadable links.
• Configuration: Set up regular campaign with list segment and schedule delivery.
3.12. Zoom
• Feature/Setting: In-webinar resource sharing via scheduled link distribution.
• Configuration: Use “Schedule share” via chat or pre-webinar file distribution extension.
3.13. Salesforce Marketing Cloud
• Feature/Setting: Journey Builder – Automated content drop via email/SMS.
• Configuration: Define audience and scheduled delivery in Journey Builder.
3.14. Asana
• Feature/Setting: Task Attachments and reminders.
• Configuration: Schedule tasks with attachments for students with notification enabled.
3.15. Google Calendar
• Feature/Setting: Event attachments with invite notifications.
• Configuration: Assign files to event and invite class roster; triggers calendar alerts.
3.16. Notion
• Feature/Setting: Scheduled page sharing via integration APIs.
• Configuration: Time-based sharing via external scheduler or internal notifications.
3.17. ZoomInfo Engage
• Feature/Setting: Automated outreach flows.
• Configuration: Sequence setup with material links delivered by cohort.
3.18. Trello
• Feature/Setting: Card attachment calendar power-up.
• Configuration: Scheduled card creation with attached materials, notify labeled members.
3.19. Pabbly Connect
• Feature/Setting: Email/SMS automation with file URLs based on schedule.
• Configuration: Scenario setup with file storage trigger and recipient logic.
3.20. Box
• Feature/Setting: Automated shared folder invites/links.
• Configuration: Use API to share files/folders and send links on schedule to students’ emails.

Benefits

4.1. Minimizes instructor workload for materials distribution.
4.2. Guarantees all students receive materials promptly and in preferred formats.
4.3. Reduces human error and oversight risk in class communication.
4.4. Supports audit trails for delivery compliance and student accountability.
4.5. Enhances learning experience via predictable, structured information flow.