Conflict of interest checks via automated database search

Purpose

1.1. Automates comprehensive conflict of interest checks during client intake for barristers.
1.2. Prevents ethical and legal risks by automatedly cross-referencing new client data against existing databases, cases, and contacts.
1.3. Streamlines compliance, reduces manual workload, and improves onboarding accuracy via automation.
1.4. Ensures compliance with Bar standards and regulatory requirements through conflict automation.
1.5. Enables real-time, always-on conflict detection to avoid delayed or missed checks.

Trigger Conditions

2.1. New client/contact record creation in case management system triggers automated conflict check.
2.2. Update to existing client details automatically triggers re-evaluation for conflicts.
2.3. Scheduled batch automation (e.g., nightly scans) of all client records against latest databases.
2.4. Manual trigger by staff when ad-hoc client inquiry is received, automating on-demand checks.
2.5. Automated API webhook events when referral forms are submitted online.

Platform Variants

3.1. Clio
• Feature/Setting: Use Clio’s API endpoint /contacts to automate data retrieval; schedule webhook for creation event.
3.2. Salesforce
• Feature/Setting: Automate process builder to trigger Flow on new Lead/Contact; use REST API /sobjects/Contact.
3.3. NetDocuments
• Feature/Setting: Configure automated search API (GET /v1/search) for client intake events.
3.4. iManage
• Feature/Setting: Use iManage REST /api/v1/documents to automate client data matching.
3.5. HighQ
• Feature/Setting: Automation on new workspace creation; use HighQ API /sites for automated conflict queries.
3.6. Microsoft Dynamics 365
• Feature/Setting: Power Automate flows use “When a record is created” for Contact, triggering HTTP call to database.
3.7. Zoho CRM
• Feature/Setting: Workflow automation with “On Record Creation”; use Contacts module API GET request.
3.8. HubSpot
• Feature/Setting: Automation through “Contact Created” webhook; HubSpot CRM API /contacts.
3.9. PracticePanther
• Feature/Setting: Automated trigger on new matter; PracticePanther API /contacts/search.
3.10. Actionstep
• Feature/Setting: Workflow automator for matter onboarding; /contacts endpoint for data.
3.11. LexisNexis InterAction
• Feature/Setting: Use InterAction REST API to automate searches against vetted contact data.
3.12. Relativity
• Feature/Setting: Automate Relativity API /Relativity.REST/ to cross-reference parties and cases.
3.13. Lawcus
• Feature/Setting: Automated webhook “flow” on new client; Lawcus API /contacts.
3.14. Google Sheets
• Feature/Setting: Automated Apps Script triggers on row creation; Sheets API to match data.
3.15. Airtable
• Feature/Setting: Automate new record trigger; Airtable API /v0/appId/TableName records search.
3.16. DocuSign
• Feature/Setting: Automate when new envelope is completed; DocuSign Connect webhook and API /contacts.
3.17. Monday.com
• Feature/Setting: Automation on new item; Monday.com API “items” query for conflict check data.
3.18. Smartsheet
• Feature/Setting: Automated workflow rules to trigger REST API row search.
3.19. Freshdesk
• Feature/Setting: Automate when ticket or contact is created; Freshdesk API /contacts.
3.20. Slack
• Feature/Setting: Slack bot automatedly posts alerts for detected conflicts using Web API chat.postMessage.

Benefits

4.1. Reduces risk by automating in-depth, systematic conflict checks for every intake.
4.2. Saves substantial staff time due to automated cross-system searches.
4.3. Eliminates manual entry errors, mitigating missed conflicts with reliable automation.
4.4. Tracks compliance with full audit trails generated automatedly for every check performed.
4.5. Accelerates client onboarding by automating ethical pre-clearance, directly improving workflow efficiency.
4.6. Ensures scalability and consistency in conflict of interest processes via automation.
4.7. Improves reputation and trust by demonstrating disciplined, automated conflict management.