Client document collection and validation

Purpose

1.1. Streamline client document collection and validation to ensure efficient, secure intake for legal compliance.
1.2. Automate requests, uploads, and checks of legal documents, minimizing manual follow-ups.
1.3. Reduce compliance risks and administrative overhead by flagging missing or invalid files instantly.
1.4. Centralize document workflows and maintain auditable logs of all onboarding activities.

Trigger Conditions

2.1. Submission of client onboarding form on the firm’s website.
2.2. Addition of new client to CRM or practice management system.
2.3. Receipt of client email with intent to begin intake.
2.4. Manual trigger by staff from legal intake dashboard.

Platform Variants

3.1. DocuSign
• Feature: Envelope Sent event via Webhook. Configure webhook to trigger on “completed envelope”.
3.2. Dropbox
• Feature: New File in Folder. Configure workflow to watch designated intake folder.
3.3. Google Drive
• Feature: File Upload trigger using Drive API’s “files.list” and notifications.
3.4. Microsoft OneDrive
• Feature: Item Created webhook on intake folder. Setup via Graph API’s subscription endpoint.
3.5. Box
• Feature: Event Trigger on New File Upload. Configure Box Events API for inbound file monitoring.
3.6. Salesforce
• Feature: New Record in custom “Client Intake” object. Trigger using Process Builder or Flow.
3.7. Clio
• Feature: New Contact event. Trigger via Clio's Activities API when onboarding is begun.
3.8. Zapier
• Feature: Webhook Catch or App Event. Set to receive document uploads or API calls.
3.9. Typeform
• Feature: Form Submit trigger. Configure with webhook to initiate document requests.
3.10. Jotform
• Feature: Submission event. Use webhook integration on intake forms.
3.11. Adobe Acrobat Sign
• Feature: Agreement Completed notification via Webhooks API.
3.12. Slack
• Feature: New Message in intake channel. Listen for file shares or specific command.
3.13. Monday.com
• Feature: Item Created in “Legal Intake” board. Use webhook or native automation.
3.14. Asana
• Feature: New Task in “Client Intake” project. Trigger with Rules or API.
3.15. Intercom
• Feature: Custom Bot Trigger. Use API event to prompt document upload.
3.16. Twilio
• Feature: Incoming SMS event. Configure webhook to parse and validate document links.
3.17. SendGrid
• Feature: Inbound Parse Webhook. Route client emails with attachments to validation flow.
3.18. Notion
• Feature: New Page in “Clients” database. Trigger on new entries.
3.19. Airtable
• Feature: Record Created in “Document Collection” table. Watch for file attachments.
3.20. HelloSign
• Feature: Signature Request Complete event. Configure with callback to intake workflow.

Benefits

4.1. Eliminates repetitive staff outreach for missing documents.
4.2. Instantly flags incorrect formats or missing compliance items.
4.3. Seamless integration with case management and CRM for one-stop record-keeping.
4.4. Enhances client experience with guided, automated document submission.
4.5. Supports real-time progress monitoring and reduces onboarding delays.
4.6. Fully auditable process trail for regulatory peace of mind.