Client Management & EngagementPurpose
1.2. Ensure real-time reporting for both instructors and management for performance assessment and compliance.
1.3. Automate communications (confirmation, reminders, follow-ups) relating to attendance for clients.
1.4. Centralize attendance data to support engagement analysis, retention strategies, and membership management.
1.5. Provide secure historical attendance logs for audits and client inquiries.
Trigger Conditions
2.2. Client check-in via kiosk, app, QR scan, or NFC card.
2.3. Instructor manual entry or attendance adjustment.
2.4. Completion of a session triggers bulk reporting and follow-ups.
2.5. Admin/executive request for historical attendance or exception report.
Platform Variants
• API Endpoint: /api/attendance/add
• Configure webhook to log attendance post-session; set up nightly summary report triggers.
3.2. Zenoti
• Feature: Appointment Check-In API
• Webhook triggers at client check-in; automate session log, and send reporting email after class.
3.3. Glofox
• Feature: Attend API
• Batch attendance added via /api/attendances; weekly CSV report auto-emailed to instructors.
3.4. WellnessLiving
• Function: ClassAttendance.add
• Automate multi-client batch uploads and schedule automated absence alerts.
3.5. Virtuagym
• Feature: Attendance API
• Configure for real-time check-in, export triggers at class end, sync with CRM.
3.6. TeamUp
• API: /v1/attendance/
• Daily attendance statistics auto-generated and posted to management dashboard.
3.7. Pike13
• Function: POST /attendance_entries
• Session start triggers prompt for attendance; session close triggers reporting.
3.8. WellnessLiving API
• Endpoint: POST /attendance
• Setup for batch, automated tracking, sync with Google Sheets for analytics.
3.9. Zapier
• App: Google Sheets/Attendance Zap
• Trigger on form submission/check-in; auto-add rows, notify team channels.
3.10. Google Sheets
• Feature: Scripted Attendance Form
• Submission triggers row update, summary email from Apps Script at EOD.
3.11. Airtable
• API: createRecords in Attendance Table
• Forms collect check-ins, with automation for weekly digest and flagging no-shows.
3.12. Notion
• Integration: Notion API /pages
• Automated creation of attendance records for each class, Slack notification for discrepancies.
3.13. Microsoft Excel Online
• Feature: Power Automate Flow
• When new attendance logged, auto-generate dashboards and email reports.
3.14. ClassPass Partner Portal
• Export Function: Automated schedules for pulling daily attendance.
• Set up automatic reports to internal team via email.
3.15. Salesforce
• Feature: Custom Object - Attendance, flow trigger
• Every new attendance triggers workflow for CRM update, and absent member follow-up.
3.16. HubSpot
• CRM Timeline/Event engagement
• Track attendance as logged events, auto-tag contacts, and trigger engagement workflows.
3.17. Twilio
• Feature: SMS Reminders & Confirmations
• Send SMS on check-in auto-acknowledgement or missed attendance.
3.18. SendGrid
• Feature: Transactional Mail API
• Send automated daily/weekly attendance reports and absence notifications to clients.
3.19. Slack
• Feature: Incoming Webhooks
• Post instant attendance logs or no-show notifications to an instructor Slack channel.
3.20. Monday.com
• API: Create Item in Attendance Board
• Use form check-in to auto-update board items and flag missing attendees for follow-up.
3.21. Smartsheet
• Feature: Automated workflow from attendance row creation
• Send recap emails, and trigger alerts for exception cases.
3.22. Mailchimp
• Feature: Automated Campaign
• Trigger follow-up engagement or reactivation sequences based on absence patterns.
Benefits
4.2. Delivers real-time, actionable insights into attendance trends for management.
4.3. Improves client engagement via automated reminders and follow-up.
4.4. Facilitates compliance, reporting, and audit-readiness for business regulations.
4.5. Enables scalable and consistent engagement even as class volume increases.
4.6. Enhances overall member satisfaction and instructor performance visibility.