Automatic scheduling and calendar management for viewings or meetings

Purpose

 1.1. Automate scheduling and calendar management for art viewing appointments and meetings, reducing manual workload and eliminating double-bookings.
 1.2. Automate reminders, confirmations, follow-ups, and attendee communications for seamless interactions with art buyers, collectors, and partners.
 1.3. Automate handling of time zone differences, availability checks, rescheduling, cancellations, and calendar synchronization across devices and team members.
 1.4. Support automated invitations and booking links, automating customer responses and integrating with other workflow tools.

Trigger Conditions

 2.1. New client inquiry via website, email, SMS, or social platform requesting a viewing or consultation.
 2.2. Inbound phone call captured by telephony integration needing automated appointment setting.
 2.3. Calendar event update, cancellation, or reschedule triggers downstream automations.
 2.4. Automated reminders triggered by upcoming appointment in system calendar.
 2.5. Time-based automation for pre/post-meeting communication or follow-up.

Platform Variants

 3.1. Google Calendar
  • API: Events.insert, Events.update; automate event creation, update, and reminders.

 3.2. Microsoft Outlook Calendar
  • API: v1.0/me/events; automates calendar events for clients and staff.

 3.3. Calendly
  • Webhooks: Invitee Created, Canceled; automates lead-to-meeting workflow.

 3.4. Acuity Scheduling
  • API: Appointment Created, Appointment Changed; automate instant slot-booking and messaging.

 3.5. Apple Calendar (iCal)
  • CalDAV API; automates two-way sync and appointment insertions.

 3.6. Zoom
  • API: /meetings, /webinars; automates instant meeting link generation and calendar insertion.

 3.7. Twilio SMS
  • Messaging API; automates SMS reminder and confirmation communications.

 3.8. SendGrid
  • Email API: /mail/send; automates email confirmations and follow-ups for appointments.

 3.9. Slack
  • Reminders API: /reminders.add; automates internal team reminders for art viewings.

 3.10. Salesforce
  • Events & Tasks API; automates lead-to-appointment activity logging.

 3.11. HubSpot
  • Meetings API, Engagements API; automates meeting invitations and logs.

 3.12. Doodle
  • API: Poll creation; automates group scheduling coordination with clients.

 3.13. Google Meet
  • API: Conference Data; automates virtual viewing invitations.

 3.14. Microsoft Teams
  • API: /schedule; automates meeting creation on calendar.

 3.15. Zapier
  • Scheduler, Calendar apps; automates multi-service integrations.

 3.16. Monday.com
  • Calendar API: auto-schedules tasks for art viewings.

 3.17. Asana
  • API: Tasks.add; automates event-based task creation for follow-ups.

 3.18. Notion
  • API: /pages; automate documentation of appointments in a knowledge base.

 3.19. Pipedrive
  • Activities API; automates booking tracking against sales pipeline.

 3.20. Zoho CRM
  • Calendar Booking API; automates client scheduling with CRM data sync.

 3.21. Wix Bookings
  • Bookings API; automates online customer self-service appointment scheduling.

 3.22. Outlook 365
  • Graph API for Calendar automations and notifications.

 3.23. Google Forms
  • On Submit webhook; automates turning inquiries into scheduled meetings.

Benefits

 4.1. Eliminates manual back-and-forth, automates repetitive scheduling tasks for art dealers.
 4.2. Improves client experience by automating reminders, confirmations, and follow-ups.
 4.3. Reduces no-shows and missed appointments by automating notifications.
 4.4. Synchronizes calendars automatically, preventing double-booking and inconsistencies.
 4.5. Accelerates client acquisition by automating initial engagement to meeting steps.
 4.6. Enhances team coordination with automated calendar updates across platforms.
 4.7. Scales with business growth as automating calendar management allows more focus on art sales and curation.