Reminder notifications for log submissions

Purpose

1.1. Automate the delivery of reminder notifications to dental students for timely log submissions related to clinical procedures and practical sessions.
1.2. Automating this workflow ensures compliance with educational requirements, improves clinical documentation accuracy, and reduces faculty follow-up workload.
1.3. Automated reminders minimize late or missed submissions, enable real-time progress tracking, and ensure accreditation standards for practical training logs are automatedly maintained within the dental school curriculum.
1.4. Facilitates automating accountability for students, prompt review cycles for faculty, and data-driven insights for program coordinators.

Trigger Conditions

2.1. Automated trigger when log entries are not submitted by a set deadline (e.g., after each clinical session or day).
2.2. Automated scheduling for recurring checks (e.g., daily at 8 PM or after every session close time).
2.3. Trigger based on manual staff update of missed entries or automated detection of incomplete logs in the student management system.
2.4. Customizable deadline automator for weekends, holidays, or custom rotation schedules.

Platform Variants

3.1. Twilio SMS
• Feature/Setting: Use Programmable Messaging API; configure automated SMS with student phone numbers from the database (API: /Messages resource, set Body and To fields).
3.2. SendGrid
• Feature/Setting: Automate email reminders using Send Email API; set students’ emails in personalizations array and automated subject/body templates.
3.3. Microsoft Teams
• Feature/Setting: Automate notification via Teams Incoming Webhook; configure automated HTTP POST with JSON message to student channel.
3.4. Slack
• Feature/Setting: Use chat.postMessage API; automate message to private student group or user, including due date details.
3.5. WhatsApp Business API
• Feature/Setting: Automate personalized WhatsApp message through /messages endpoint; configure recipient and automated templates for missed logs.
3.6. Gmail API
• Feature/Setting: Automate draft and send emails via users.messages.send, programmatically inserting recipient and automated content.
3.7. Outlook/Office365
• Feature/Setting: Use Microsoft Graph API, /sendMail endpoint to automate reminders based on student directory sync.
3.8. Moodle
• Feature/Setting: Automate notification via core_message_send_instant_messages function in Moodle’s web services.
3.9. Google Calendar
• Feature/Setting: Automate calendar event invites with reminders using events.insert, sending email notifications for log submission deadlines.
3.10. Zoom Chat
• Feature/Setting: Use SendChatMessage API to automate reminders to student group chat or individual users.
3.11. Discord
• Feature/Setting: Automate reminders with Discord Bot using channel.send from discord.js library after checking submission status.
3.12. Pushover
• Feature/Setting: Automate mobile push notifications by calling API’s messages endpoint with user key and content.
3.13. PagerDuty
• Feature/Setting: Automate incident creation through Events API v2 for critical non-compliance, notifying mentors or admins.
3.14. Salesforce
• Feature/Setting: Use Process Builder or Flow Builder to automate task/email on missed log submissions (Invocable Actions API).
3.15. HubSpot
• Feature/Setting: Automate workflow with Send internal email action when log records show missing entries (using Workflows API).
3.16. ActiveCampaign
• Feature/Setting: Automate email sequencing and SMS via automated Campaigns API based on custom field triggers for log status.
3.17. Mailgun
• Feature/Setting: Automate direct notification emails by calling messages endpoint, using database queries for missing log entries.
3.18. Monday.com
• Feature/Setting: Automate item status monitoring and reminders using automations and Board Columns API.
3.19. Trello
• Feature/Setting: Automate creation of Trello card reminders in dedicated boards via Add Card API when logs are overdue.
3.20. Asana
• Feature/Setting: Automate task creation and comment notifications with Tasks API for students with pending submissions.
3.21. ClickUp
• Feature/Setting: Automate reminder tasks using Create Task API, assigning to students who missed log deadlines.
3.22. Zapier Webhooks
• Feature/Setting: Configure webhook trigger and automate multi-channel outbound reminders via automated action chains.
3.23. Zoho CRM
• Feature/Setting: Automate workflow rule with email/SMS task when student’s custom field for log submission is incomplete.

Benefits

4.1. Automatedly reduces manual administrative workload for faculty and coordinators.
4.2. Ensures timely and consistent log submissions by automating notifications.
4.3. Automates compliance with accreditation and institutional documentation standards.
4.4. Enhances visibility and automatable tracking for student performance and engagement.
4.5. Improves communication by automating multi-channel reminders tailored to student preferences.
4.6. Increases accountability and automates intervention opportunities for at-risk students.
4.7. Empowers data-driven evaluation of clinic attendance and log submission via automation.
4.8. Frees up faculty time for instruction and mentoring by automating follow-up cycles.