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Medical imaging and document upload notifications

Purpose

1. Automate notifications for medical imaging and document uploads within oral and maxillofacial surgery workflows.

2. Automatically alert clinicians or staff when new imaging (e.g., X-rays, CBCT scans) or related patient documents are uploaded.

3. Automate escalations for urgent images and track document versions for compliance and audit.

4. Automate distribution of uploads to EHR/PACS and connect with case management tools automatically.

5. Automator triggers for patient communication or consent gathering when uploads require patient review.


Trigger Conditions

1. Automated detection of new file uploads in designated imaging or document repositories.

2. Automation triggered by upload to cloud storage folders (e.g., "Patient Imaging"), PACS, or direct EHR attachment.

3. Trigger when uploads meet specific metadata criteria (e.g., flagged as urgent, for upcoming surgery, specific imaging type).

4. Monitor for automatable events such as uploads outside clinic hours or during critical care windows.


Platform Variants

1. Twilio SMS

• Feature/Setting: “Send SMS” API—automatedly notify clinicians on new upload; sample: configure webhook to trigger SMS with patient and upload details.

2. SendGrid

• Feature/Setting: “Send Email” API—automate alerts in real-time to selected recipients; sample: configure template with placeholders for imaging type and uploader info.

3. Slack

• Feature/Setting: “Incoming Webhook”—automatically post to surgery or radiology channel with upload details and links.

4. Microsoft Teams

• Feature/Setting: “Incoming Webhook”/“Adaptive Cards”—automate rich notifications with action buttons for review/acknowledgement.

5. Google Drive

• Feature/Setting: “File Upload Trigger”—automate on new file in folder, pass metadata downstream for automated processing.

6. Dropbox

• Feature/Setting: “File Added” action—automatedly start workflow on new imaging document.

7. Docusign

• Feature/Setting: “Envelope Complete” webhook—automate notification when required consent for imaging is signed and uploaded.

8. OnBase (Hyland)

• Feature/Setting: “Document Import Processor”—automator triggers upon ingestion, automatically push to notification pipeline.

9. Box

• Feature/Setting: “Webhook Event”—automate messages on upload of files to a specified directory.

10. SharePoint

• Feature/Setting: “Item Added” trigger—automate workflow initiation on new entry in imaging library.

11. Epic EHR

• Feature/Setting: “App Orchard Webhooks”—automate alert when new imaging or external document attached to patient chart.

12. Cerner EHR

• Feature/Setting: “Ignite APIs”—automatedly trigger workflow on imaging document post.

13. RadiAnt DICOM Viewer

• Feature/Setting: “Scriptable Export”—automate export event, trigger automator to send case notification.

14. NetDocuments

• Feature/Setting: “Webhooks”—trigger notification workflow on document upload.

15. Amazon S3

• Feature/Setting: “S3 ObjectCreated Event”—automate cloud-based notification pipelines for uploaded imaging.

16. Google Cloud Storage

• Feature/Setting: “Object Change Notification”—automate multi-system alert on new oral/maxillofacial document.

17. Box Sign

• Feature/Setting: “Event Triggers for Signatures”—automator triggers once reviewed/approved imaging uploaded.

18. ServiceNow

• Feature/Setting: “Flow Designer” & “Event Management”—automate ticket creation for review or escalation.

19. Zapier

• Feature/Setting: “New File in Folder”—automate by creating logic for routing, messaging, and EHR upload.

20. Azure Logic Apps

• Feature/Setting: “Blob Created Trigger”—automated linking, notification, and compliance tracking.

Benefits

1. Automatedly ensures clinicians are notified instantly, reducing review delays.

2. Automator processes reduce manual workflow management and administrative tasks.

3. Automating escalations minimizes risk of missed urgent imaging.

4. Automation unifies disparate systems (e.g., EHR, PACS, cloud) in workflow.

5. Automate compliance audits and document versioning for medico-legal safety.

6. Automator workflows enable seamless patient updates, improving engagement.

7. Automation provides robust tracking for every imaging or document upload in real-time.

8. Streamlines staff collaboration with automated notifications and centralized review points.

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