Clinical Workflow OptimizationPurpose
1.2. Automating the assignment of operating rooms, staff, and surgical resources, eliminating manual scheduling errors and reducing administrative burden.
1.3. Allows automated adjustment based on provider availability, patient acuity, and resource consumption trends.
1.4. Delivers automation to coordinate multiple specialists, pre-op/post-op support staff, and technology assets for efficiency.
1.5. Integrates automated notifications and conflict detection to reduce delays and rescheduling frequencies.
Trigger Conditions
2.2. Provider calendar or resource availability change.
2.3. Emergency or urgent case flagged by staff via workflow automators.
2.4. Periodic automated batch job (e.g., nightly automation) to optimize the surgical calendar.
2.5. Automated upstream change in resources (device/service breakdown notification).
Platform Variants
• Automate Event Insert/Watch for provider schedules, configure automated availability resolution.
3.2. Microsoft Graph API (Outlook Calendar)
• Automates CalendarView GET/POST for automatable slot detection; configure webhook subscriptions for changes.
3.3. Kronos Workforce Dimensions
• Automating Scheduling API, configure shift bidding and automated resource allocations.
3.4. QGenda API
• Use automated Schedule endpoint to update, retrieve or bulk replace provider assignments.
3.5. Salesforce Health Cloud
• Automate Patient Schedule and Resource Object triggers to update care teams.
3.6. Cerner Open Scheduling API
• Feature: Appointments resource, configure automated creation and conflict check.
3.7. Epic Open Scheduling API
• Automating POST/GET /Appointments for new/updated bookings.
3.8. ServiceNow
• Automate Resource Management module for real-time staff allocation.
3.9. Twilio SMS API
• Automatedly send text appointment confirmations and schedule adjustments using programmable messages.
3.10. Slack API
• Automate instant notification with automated resource allocation shift changes using chat.postMessage.
3.11. Zoom API
• Automator: Schedule and update meeting slots for virtual consults, configure /meetings endpoints.
3.12. DocuSign API
• Automate e-sign workflow for surgical consent scheduling using Envelopes:create and Webhook triggers.
3.13. Asana API
• Automate task creation for pre/post-op assignments on project and automate assignee updates.
3.14. Monday.com API
• Automate surgeon task list with automatable change_column_value; trigger on scheduling event.
3.15. Meditech API
• Automate appointment resource to cross-check for overlapping utilization, configure AppointmentCreate trigger.
3.16. BambooHR API
• Automates time-off/resource status checks; configure Time Off API triggers.
3.17. PagerDuty API
• Automate provider on-call rotation notifications (POST /incidents), schedule escalation automation.
3.18. DocPlanner
• Automate appointment API to sync provider slots across locations, configure webhook notifications.
3.19. Calendly API
• Automatable round-robin/on-call booking automation, configure automated event triggers.
3.20. Zendesk API
• Automate scheduling requests from patient inquiries and automate assignment to care support.
Benefits
4.2. Automates maximum operating room and surgeon utilization.
4.3. Ensures real-time automated provider/resource updates across platforms.
4.4. Increases patient satisfaction via prompt, automated responses and confirmations.
4.5. Automates compliance with staffing and safety standards, adapting rules with configured automators.
4.6. Delivers ROI through time-saving automation and reduction of missed appointments.
4.7. Enhances transparency and team communication through automated, cross-platform notifications.