Exhibition rotation scheduling and notifications

Purpose

1. Purpose: Automate exhibition rotation scheduling and notifications in archaeology collections, ensuring timely rotations, staff awareness, logistical coordination, artifact protection, visitor engagement, and compliance with curation timelines across all collections.

2. Automate reminders, resource allocation, calendar events, detailed task lists, stakeholder notifications, and confirmations for every step in the exhibition rotation cycle.

3. Automatedly track exhibit status, pending rotations, overdue actions, and special condition alerts (e.g., climate-sensitive artifacts).

Trigger Conditions

1. Automate triggers by rotation due-date, artifact conditions, absence of rotation confirmation, manual override requests.

2. Automator checks triggered on new exhibit scheduling or artifact intake.

3. External APIs trigger automated scheduling if loans or conservation treatments impact exhibit timelines.

Platform Variants

1. Google Calendar

• Feature/Setting: Use Calendar API to automate event creation, reminder intervals, and rotating event series.
  

2. Microsoft Outlook 365

• Feature/Setting: Automate scheduling through Graph API with recurring events, resource booking, and team invites.
  

3. Slack

• Feature/Setting: Automate notifications via Slack Bot API with scheduled reminders and confirmation prompts.
  

4. Twilio SMS

• Feature/Setting: Automate SMS alerts and confirmations to staff using Twilio Messaging API with templates.
  

5. SendGrid

• Feature/Setting: Automate email notifications via SendGrid API with rotation detail templates and RSVP options.
  

6. Trello

• Feature/Setting: Automate card creation and list movement through Trello API based on scheduling or completion status.
  

7. Asana

• Feature/Setting: Automator assigns tasks and due dates using Asana’s Tasks API, with automated reminders.
  

8. Monday.com

• Feature/Setting: Automate board updates, status changes, and notifications through automation recipes and API.
  

9. Jira

• Feature/Setting: Uses Jira API to automate ticket creation for exhibit rotation tasks and track progress.
  

10. Salesforce

• Feature/Setting: Automate rotation workflows using Process Builder and Flow Builder with automated triggers.
  

11. HubSpot

• Feature/Setting: Automator triggers emails and internal tasks via HubSpot Workflows API when a rotation nears.
  

12. Airtable

• Feature/Setting: Automatedly create and update records using Airtable API as displays rotate or staff confirms.
  

13. Dropbox

• Feature/Setting: Automate file updates by using Dropbox API to log rotation documents on schedule.
  

14. DocuSign

• Feature/Setting: Automate sending and receiving rotation sign-offs using DocuSign API based on schedule events.
  

15. Zendesk

• Feature/Setting: Automated ticketing for exhibit logistics issues via automated triggers in Zendesk API.
  

16. Microsoft Teams

• Feature/Setting: Automate meeting scheduling, chat notifications, and document sharing via Graph API.
  

17. Zoom

• Feature/Setting: Schedule and automate rotation review meetings via Zoom API with notifications.
  

18. Mailchimp

• Feature/Setting: Automate email campaigns to subscribers for rotation notifications using Mailchimp API.
  

19. Notion

• Feature/Setting: Automate documentation updates, reminders, and checkpoints using Notion API.
  

20. Smartsheet

• Feature/Setting: Automate sheet row updates and alerts for rotation milestones through Smartsheet API.
  

21. SAP

• Feature/Setting: Automate scheduling and inventory records using SAP Process Automation and relevant modules.
  

22. Oracle Cloud

• Feature/Setting: Automate rotation records and HR notifications via Oracle Cloud Scheduling API.
  

Benefits

1. Automates reduction of staff manual scheduling, preventing costly errors and missed deadlines.

2. Automator standardizes communications and ensures all stakeholders receive timely, unified updates.

3. Automated tracking enhances compliance, accurate record-keeping, and reporting.

4. Automating logistics and support tasks reduces stress during high-traffic periods or special events.

5. Easily scalable to multiple sites, exhibit types, or curation protocols without new manual processes.