Meeting scheduling and calendar synchronization for faculty and student consultations

Purpose

  1.1. Automates the meeting scheduling process and calendar synchronization for faculty and student consultations within the Faculty of Chemistry.
  1.2. Ensures appointments between students and faculty are organized, synchronized, and confirmed automatically.
  1.3. Reduces manual coordination by automating reminders, rescheduling, and follow-ups, facilitating streamlined academic collaboration.

Trigger Conditions

  2.1. New meeting booking request submitted by student or faculty online.
  2.2. Meeting time update or cancellation by any participant.
  2.3. Calendar change detected requiring synchronization across systems.
  2.4. Consultation slot availability published or adjusted by faculty.

Platform Variants

  3.1. Google Calendar
    3.1.1. Feature/Setting: Calendar Events API — automates event creation, updates, reminders configuration.
  3.2. Microsoft Outlook/Office 365
    3.2.1. Feature/Setting: Graph API / Calendar endpoint — automates schedule reads/writes, automating invites, and syncs.
  3.3. Zoom
    3.3.1. Feature/Setting: /meetings API — automates meeting generation upon confirmed booking, sends automated join links.
  3.4. Microsoft Teams
    3.4.1. Feature/Setting: Teams Meetings Graph API — automates meeting scheduling/sync, automating notifications.
  3.5. Calendly
    3.5.1. Feature/Setting: Webhooks & API — automates booking handling, calendar sync, notification triggers.
  3.6. Acuity Scheduling
    3.6.1. Feature/Setting: Appointments API — automates slot exposure, confirmations, and cancellation notices.
  3.7. Doodle
    3.7.1. Feature/Setting: Doodle API — automates poll creation and determines optimal time slot for consultations.
  3.8. Slack
    3.8.1. Feature/Setting: Events API — automates scheduling requests direct from channel, automates reminders.
  3.9. Asana
    3.9.1. Feature/Setting: Tasks API — automates task/calendar event creation for meetings, automatedly tracks actions.
  3.10. Trello
    3.10.1. Feature/Setting: Power-Up Calendar Integration — automates board events creation with synchronization to team calendar.
  3.11. Notion
    3.11.1. Feature/Setting: Database API — automates insertion of booked meetings, automates notifications to workspace members.
  3.12. Salesforce
    3.12.1. Feature/Setting: Events/Activities API — automates consultation event management within student records.
  3.13. SAP SuccessFactors
    3.13.1. Feature/Setting: Schedule Management API — automates faculty schedules, automated notification to students.
  3.14. Moodle
    3.14.1. Feature/Setting: Core_calendar API — automates course event creation and reminders for consultations.
  3.15. Zoom.ai
    3.15.1. Feature/Setting: Scheduling Assistant — automates cross-platform meeting planning with AI-powered conflict detection.
  3.16. Webex Meetings
    3.16.1. Feature/Setting: Meetings API — automates meeting creation upon calendar updates, automated invitations.
  3.17. Apple Calendar (iCloud)
    3.17.1. Feature/Setting: iCloud Calendar API — automates event synchronization for faculty and students on Apple devices.
  3.18. HubSpot
    3.18.1. Feature/Setting: Meetings API — automates linking consultation events to CRM records, automation of reminders.
  3.19. Zapier
    3.19.1. Feature/Setting: Workflow automation — automates cross-app event propagation, automating action triggers.
  3.20. IBM Notes/Domino
    3.20.1. Feature/Setting: Calendar API — automates meeting scheduling in institutional legacy systems.

Benefits

  4.1. Automates manual scheduling, minimizing errors and double bookings.
  4.2. Automated synchronization across platforms, ensuring all parties have up-to-date information.
  4.3. Automates reminders and follow-ups, boosting engagement and reducing no-shows.
  4.4. Facilitates automating documentation/tracking of student-faculty consultations for compliance and reporting.
  4.5. Reduces workload on support staff, making scheduling highly automatable and efficient.