Publication of news, updates, and achievements to internal and external channels

Purpose

1.1. Automate dissemination of faculty achievements, research updates, seminars, media mentions, and news to both internal (faculty staff, students, administration) and external channels (social media, websites, mailing lists, partners).
1.2. Ensure timely, consistent, and wide-reaching communication for Chemistry Faculty activities, enhancing reputation, stakeholder engagement, and awareness through automated news publication.
1.3. Centralize announcement publishing to avoid manual repeat data entry, enable policy compliance, and streamline approval workflows for administrative staff in higher education.

Trigger Conditions

2.1. New event or news announcement created in internal system (e.g., research publication, award, seminar).
2.2. PR approval/finalization recorded in faculty workflow suites (project management or document approval tools).
2.3. Scheduled publication date/time reached.
2.4. Change or update detected in monitored institutional folders (e.g., Google Drive, SharePoint).
2.5. Tags/labels applied for internal/external communication in content management systems.

Platform Variants

3.1. Microsoft Teams
• Feature/Setting: Incoming Webhook, automates posting updates to channels.
Sample: Configure webhook URL, send JSON payload with news content and attachments.

3.2. Slack
• Feature/Setting: chat.postMessage API, automates message delivery to faculty and departmental channels.
Sample: Set up Bot Token, select channel, use fields for title, snippets, links.

3.3. Microsoft Outlook
• Feature/Setting: Graph API/sendMail, automates targeted email announcements to staff and students.
Sample: Configure shared mailbox, prepare HTML email template, attach or link content.

3.4. Google Workspace (Gmail, Drive, Sheets)
• Feature/Setting: Gmail API Send, automates mass announcement emails; Drive API triggers sharing and document publication.
Sample: Dynamic content selection from Sheets, auto-attachments from Drive.

3.5. WordPress
• Feature/Setting: REST API Posts, automates external website news updates.
Sample: Use API keys, automate post creation with custom tags and categories for Chemistry Faculty.

3.6. Facebook Pages
• Feature/Setting: Graph API/feed, automates news post on official department page.
Sample: Configure App ID/Token, auto-generate feed posts with public visibility.

3.7. X (formerly Twitter)
• Feature/Setting: V2 Tweets API, automates tweet for every achievement or update.
Sample: Set up OAuth, compose tweet with hashtags, shorten URLs.

3.8. LinkedIn
• Feature/Setting: Share API, automates publishing of articles and quick updates on university page.
Sample: Use Organization Access Token, schedule post with media attachment.

3.9. Telegram
• Feature/Setting: Bot API/sendMessage, automates push notifications for news to student/partner groups.
Sample: Create bot, define recipient groups, echo formatted updates.

3.10. WhatsApp Business
• Feature/Setting: Business API, automates news broadcasts to opted-in distribution lists.
Sample: Register business number, prepare message templates, manage delivery status.

3.11. Zoom
• Feature/Setting: Webinar Invitations API, automates scheduled seminar announcements to registrants/contacts.
Sample: Programmatically create and invite contacts to events.

3.12. Discord
• Feature/Setting: Webhook, automates posting in chemistry-focused server channels.
Sample: Generate webhook URL, deliver embeds with structured content blocks.

3.13. Notion
• Feature/Setting: Database API, automates archival and internal listing of faculty news.
Sample: Create database template, auto-populate with news item metadata.

3.14. RSS Feeds
• Feature/Setting: Automated XML generation, automate syndication to academic aggregators and partner sites.
Sample: Format structured XML with news headlines, auto-update entries.

3.15. Trello
• Feature/Setting: Card creation API, automates visual backlog of communication tasks.
Sample: Board for communication, cards for each news item, assign checklist.

3.16. Asana
• Feature/Setting: Task API, automates follow-up for news validation or translation.
Sample: Tasks for approval workflow, auto-assign responsible staff.

3.17. SendGrid
• Feature/Setting: Mail Send API, automates bulk faculty newsletters and external mailouts.
Sample: Dynamic templates, segment audience by group field.

3.18. Mailchimp
• Feature/Setting: Campaigns API, automates scheduled chemistry digest emails to subscribers.
Sample: Sync lists, schedule/send campaigns on trigger.

3.19. SharePoint
• Feature/Setting: REST API Lists, automates internal news dashboard publishing.
Sample: List automation for new articles and updates in faculty site.

3.20. Monday.com
• Feature/Setting: Item/Board API, automates publication pipeline visualization and notifications.
Sample: Create/update board items as news flow through publication stages.

Benefits

4.1. Automates multi-channel news distribution for Chemistry Faculty.
4.2. Minimizes manual entry and human error, enabling timely automatedly managed updates.
4.3. Automates compliance with communication policy and tracks publication.
4.4. Automator facilitates wider reach of achievements, increasing collaboration and stakeholder engagement.
4.5. Automating these flows allows rapid response to opportunities, events, and crisis communications.
4.6. Modular API-based automation ensures scale and adapts to platform changes or faculty needs.