Real-time event reminders and schedule changes

Purpose

1.1. Enable automated real-time event reminders and schedule change notifications for faculty, students, and staff.
1.2. Automate communication of updated timetables, class cancellations, or event relocations.
1.3. Ensure all stakeholders are informed instantly across channels—email, SMS, push notifications, and chat platforms.
1.4. Centralize and standardize scheduling automations to reduce manual intervention and errors.
1.5. Support seamless coordination and collaboration within the faculty of media and information science.

Trigger Conditions

2.1. Automated trigger when a calendar event is created, updated, or deleted.
2.2. Manual override triggers for urgent, unplanned schedule changes.
2.3. Automated trigger on approval workflows for schedule updates.
2.4. Time-based triggers for reminders (e.g., 10 minutes, 1 hour, or 1 day before events).
2.5. Automated lookup for conflicts and cascading scheduling dependencies.

Platform Variants

3.1. Google Calendar
• API: “Watch Events” and “Events patch” endpoints for automated update detection and notification.
3.2. Microsoft Outlook (Office 365)
• API: “CalendarView” webhook for automated event updates and "SendMail" for automated reminders.
3.3. Slack
• Feature: “chat.postMessage” API to automatedly push reminders to relevant channels and users.
3.4. Twilio SMS
• Feature: “Messages” API endpoint to automate SMS delivery for real-time event reminders.
3.5. SendGrid
• Feature: “Mail Send” API for automated email notifications about schedule changes.
3.6. Zoom
• Feature: “Meeting Updated” webhook to trigger automated reminders for meeting participants.
3.7. Discord
• Feature: “Create Message” API to automate announcement posting in designated channels.
3.8. WhatsApp Business API
• Feature: “Send Message” endpoint for automating direct reminder delivery to verified numbers.
3.9. Microsoft Teams
• Feature: “Send Activity Notification” API to automate posting reminders in team chats or groups.
3.10. Telegram
• Feature: “sendMessage” API for automatedly sending real-time event updates to faculty groups.
3.11. Asana
• Feature: “Tasks” API for automating event change notifications in project workspaces.
3.12. Monday.com
• Feature: “Create Notification” API to automate reminders in relevant boards or workgroups.
3.13. Notion
• Feature: “Database Update” trigger for automatedly sending reminder when a calendar update occurs.
3.14. Salesforce
• Feature: “Process Builder + Email Alerts” for automated communication of schedule changes to stakeholders.
3.15. ActiveCampaign
• Feature: “Send Email” API for automating scheduled campaign messages about events.
3.16. Mailchimp
• Feature: “Automations” for real-time bulk reminders and automated schedule update notifications.
3.17. Google Chat
• Feature: “Spaces.messages.create” API for automated posting in media faculty chat rooms.
3.18. Zapier
• Feature: “Schedule by Zapier” trigger for automating chained reminders from multiple sources.
3.19. Pipedrive
• Feature: “Activity Webhooks” for automatedly pushing schedule change alerts to users.
3.20. Freshdesk
• Feature: “Create Ticket” automation for logging and notifying about changes impacting events.
3.21. ClickUp
• Feature: “Task Reminders” API for automated internal notifications on project-related event updates.
3.22. AirTable
• Feature: “Automations” for automatedly sending emails or Slack messages on schedule changes.

Benefits

4.1. Automating reminders reduces human error and missed communications.
4.2. Automated event notifications increase transparency and timeliness in collaboration.
4.3. Automation ensures consistent outreach across multiple communication channels.
4.4. Automating schedule change alerts enhances responsiveness and adaptability for faculty and students.
4.5. Automated workflows free up administrative time, allowing staff to focus on higher-value tasks.
4.6. Automation leads to better engagement, attendance, and organizational efficiency in media and information science faculties.