Stakeholder survey initiation and results gathering

Purpose

1. Automate stakeholder survey initiation and results gathering to simplify feedback collection, streamline communication efforts, and enable actionable insights for continuous improvement in arboretum recreation settings.

2. Achieve recurring, scheduled, or event-driven survey dispatches to target audiences, automating reminders and consolidating results for seamless reporting and follow-up actions.

3. Automate the entire survey lifecycle—from audience selection, personalized message crafting, survey delivery, reminders, to aggregation of responses and data visualization, ensuring no manual intervention at any step.

Trigger Conditions

1. Automatically trigger survey on completion of public events or community projects.

2. Automate based on schedule (e.g., monthly/quarterly engagement cycles).

3. Automate based on thresholds (e.g., certain number of park visitors registered or feedback received).

4. Automate out-of-office hours for timely engagement with international or remote stakeholders.

Platform Variants

1. Google Forms

• Feature/Setting: Automate form creation via Google Forms API and automated email/share link delivery through Google Apps Script.
  

2. Microsoft Forms

• Feature/Setting: Automate survey distribution and result exports via Microsoft Graph Forms API.
  

3. Typeform

• Feature/Setting: Automate survey generation and response collection using Typeform API’s /forms and /responses endpoints.
  

4. SurveyMonkey

• Feature/Setting: Trigger survey sending and automate response pulls using SurveyMonkey REST API v3.
  

5. JotForm

• Feature/Setting: Use JotForm API to automate form provisioning and webhook-enabled response collection.
  

6. Zoho Survey

• Feature/Setting: Automate survey invitations and result sync through Zoho Survey API’s /sendinvite and /responses resources.
  

7. Qualtrics

• Feature/Setting: Automate distribution and retrieve responses using Qualtrics API’s /surveys and /responses modules.
  

8. Mailchimp

• Feature/Setting: Automate email campaign delivery for survey invitations through Campaigns API POST /campaigns/actions/send.
  

9. Twilio SMS

• Feature/Setting: Automate SMS survey dispatch using Twilio Programmable SMS API POST /Messages.
  

10. Slack

• Feature/Setting: Automate stakeholder notifications and survey links via Slack API chat.postMessage.
  

11. Teams

• Feature/Setting: Automate survey reminders and sharing in channels via Microsoft Graph API /teams/{team-id}/sendActivityNotification.
  

12. HubSpot

• Feature/Setting: Automate list segmentation and survey invitation dispatch through Workflows API /automation/v4/workflows.
  

13. Salesforce

• Feature/Setting: Automate survey task creation and status update via Salesforce REST API /services/data/vXX.X/sobjects.
  

14. Zapier

• Feature/Setting: Automate cross-application triggers using Webhooks and scheduled Zaps.
  

15. Make (Integromat)

• Feature/Setting: Automate multi-step workflows linking survey, communication, and spreadsheet apps.
  

16. Airtable

• Feature/Setting: Automate response gathering and results warehousing using Airtable API for bases/tables.
  

17. Pipedrive

• Feature/Setting: Automate contact segmentation and survey delivery steps using Pipedrive API.
  

18. ActiveCampaign

• Feature/Setting: Automate survey campaign messaging via Automation API POST /api/3/contactAutomations.
  

19. SendGrid

• Feature/Setting: Automate bulk email invitations to surveys with SendGrid Mail Send API POST /mail/send.
  

20. Constant Contact

• Feature/Setting: Automate email campaign for survey launch using Campaigns API v3 POST /emails.
  

21. Eventbrite

• Feature/Setting: Automate post-event survey links to attendees using Eventbrite API /events/{event_id}/attendees.
  

22. Monday.com

• Feature/Setting: Automate tasking and tracking of survey rounds with Monday GraphQL API.
  

Benefits

1. Automate reduction of manual survey management workload for staff.

2. Automated survey scheduling ensures consistent, timely stakeholder feedback.

3. Automates collation and visualization of results for rapid decision-making.

4. Automator ensures higher engagement via multichannel, automated reminders.

5. Automatable reporting and insights back to leadership accelerate improvement cycles.

6. Automatedly enable transparency and responsiveness in communication and community engagement for tree collection stakeholders.