Open day and event invitation automation

Purpose

1.1. Automate outreach for open day and event invitations, targeting students, parents, local farms, businesses, and stakeholders.
1.2. Streamline event details dissemination, RSVP collection, reminders, attendee engagement, and post-event feedback.
1.3. Ensure all communications are timely, trackable, and personalized for maximum engagement and efficiency.

Trigger Conditions

2.1. New event creation in calendar or event planning system.
2.2. Update to event details (date, time, venue, guests of honor, agenda).
2.3. Admin triggers automation for specific invite lists (students, alumni, local agribusiness contacts).
2.4. Based on periodic schedule (quarterly open days, annual exhibitions).
2.5. Manual trigger by authorized personnel for ad hoc events.

Platform Variants

3.1. Gmail API:
• Feature/Setting: Configure 'SendEmail' endpoint with event template, dynamic fields for time/location.
3.2. Outlook 365 Graph API:
• Feature/Setting: Use '/me/sendMail' endpoint with HTML invitation and RSVP action.
3.3. Twilio SMS API:
• Feature/Setting: Set up programmatic SMS blasts using messaging services for brief invites and reply for RSVP.
3.4. WhatsApp Business API:
• Feature/Setting: Use 'messages' endpoint for sending event info and quick-reply RSVP options.
3.5. SendGrid
• Feature/Setting: Leverage 'Mail Send' API with custom event invitation templates and analytics for engagement.
3.6. Mailchimp
• Feature/Setting: Create event audience, use campaign builder, and schedule auto-reminder emails.
3.7. Zoom API
• Feature/Setting: Auto-schedule online open days, send join links to invitees using 'Meeting Create' endpoint.
3.8. Eventbrite API
• Feature/Setting: Automate event creation, invite issuance, and track registrations with '/events' and '/attendees'.
3.9. Microsoft Teams Graph API
• Feature/Setting: Organize virtual events, auto-send invites using '/teams' and '/calendar'.
3.10. Google Calendar API
• Feature/Setting: Insert events and auto-invite contacts, pulling attendee lists from roster spreadsheets.
3.11. Slack API
• Feature/Setting: Post announcements to channels, DM members with RSVP buttons using 'chat.postMessage'.
3.12. Facebook Graph API
• Feature/Setting: Post event details to Pages, Groups, auto-send Messenger invitations.
3.13. Salesforce Marketing Cloud
• Feature/Setting: Trigger event journeys for target segments via Email/SMS Activity nodes.
3.14. HubSpot
• Feature/Setting: Enroll event contacts into sequences and track opens/clicks; auto-add to CRM.
3.15. Zapier
• Feature/Setting: Build cross-app automations, e.g., new spreadsheet row triggers invite email/SMS send.
3.16. Airtable
• Feature/Setting: Use 'Automation' to trigger batch messages based on attendee table for RSVPs.
3.17. ClickSend
• Feature/Setting: Bulk send SMS/postal invites and reminders via API requests.
3.18. Typeform
• Feature/Setting: Use form submissions for RSVP, auto-email confirmations from integration.
3.19. Calendly API
• Feature/Setting: Automate open day appointment booking links sent to invitees.
3.20. SurveyMonkey API
• Feature/Setting: Auto-send post-event satisfaction surveys based on event attendance list.
3.21. Zoho CRM
• Feature/Setting: Segment invite lists and auto-generate email/SMS actions for events.
3.22. Trello API
• Feature/Setting: Create event management boards and automate attendee tracking cards via 'cards' endpoint.
3.23. Intercom
• Feature/Setting: Auto-message website visitors about upcoming open days via targeted chat triggers.

Benefits

4.1. Maximized event reach and higher RSVP rates with omnichannel communication.
4.2. Reduced manual admin workload, minimizing errors and delays.
4.3. Improved attendee tracking, personalized follow-ups, and actionable insight from analytics.
4.4. Timely, consistent branding and messaging across all platforms.
4.5. Enhanced engagement and feedback from all school and agriculture community stakeholders.