Communication and EngagementPurpose
1.2. Streamline RSVP collection, automate reminders, and centralize attendance data to enhance communications and increase event participation rates.
1.3. Reduce manual effort and error in reaching distributed contact lists and ensure timely follow-ups via multi-channel outreach: SMS, email, in-app notifications, and social platforms.
1.4. Enable tracking, analytics, and integration with existing student management and calendaring systems for seamless event coordination.
Trigger Conditions
2.2. Manual initiation of an event invitation campaign (Webhook/API post from admin interface).
2.3. Recurring event scheduling (weekly/monthly triggers via cron job or schedule node).
2.4. Import or update of student/parent contact list in database (contact list upload triggers workflow).
2.5. Specific RSVP deadline approaching (time-based reminder triggers).
Platform Variants
• Feature/Setting: Use Twilio Programmable SMS API; configure message body, recipient phone numbers, and webhook for delivery status.
3.2. SendGrid
• Feature/Setting: Use SendGrid Mail Send API; set dynamic templates for invitation emails, personalization by contact, and enable click tracking.
3.3. Microsoft Outlook (Office 365)
• Feature/Setting: Use Outlook Calendar API createEvent endpoint; configure invite details and recipient list; monitor responses.
3.4. Google Calendar
• Feature/Setting: Use Calendar API Events.insert; populate event attendees field and set RSVP links in description.
3.5. Slack
• Feature/Setting: Use Slack chat.postMessage API; post invitation in specific channels and collect responses via message actions.
3.6. WhatsApp Business
• Feature/Setting: Use WhatsApp Business API /messages endpoint; send templated invitations and process replies.
3.7. Mailchimp
• Feature/Setting: Use Mailchimp Campaigns API create-campaign and send-campaign; automate campaign creation with audience list.
3.8. HubSpot
• Feature/Setting: Use HubSpot Automation API with workflow triggers on contact properties to email event invites and log engagement.
3.9. Salesforce
• Feature/Setting: Use Salesforce Marketing Cloud Email Studio API; trigger event campaign journey for targeted contacts.
3.10. Eventbrite
• Feature/Setting: Use Eventbrite Events API; auto-create event page, invite contacts, and manage RSVP links.
3.11. Zoom
• Feature/Setting: Use Zoom Meetings API create-meeting; generate invitation and automate calendar/email invite distribution.
3.12. Facebook Pages/Groups
• Feature/Setting: Use Facebook Graph API /events endpoint; post event and reminder updates to group/page followers.
3.13. Telegram
• Feature/Setting: Use Telegram Bot API sendMessage and inlineKeyboard buttons for RSVP; broadcast to group.
3.14. Airtable
• Feature/Setting: Use Airtable Automation/Webhooks; populate table with invitee list and RSVP status; sync with communications.
3.15. Zoho CRM
• Feature/Setting: Use Zoho CRM Workflow Rules; trigger emails/SMS on event creation, track responses.
3.16. ClickSend
• Feature/Setting: Use ClickSend SMS API; send invitations and follow-up reminders via SMS.
3.17. Discord
• Feature/Setting: Use Discord Webhook or bots; post event invites to server, collect responses via reactions.
3.18. Constant Contact
• Feature/Setting: Use Constant Contact Campaigns API; distribute event invitations to segmented lists.
3.19. Intercom
• Feature/Setting: Use Intercom Messages API; send in-app and email invites, monitor interactions.
3.20. Pipedrive
• Feature/Setting: Use Pipedrive Activities API; create event activities, set reminders for contacts, track attendance.
Benefits
4.2. Automated reminders and updates without manual follow-up.
4.3. Real-time RSVP tracking and analytics for event planning.
4.4. Increased engagement and streamlined event communications.
4.5. Centralized, searchable record of invitations and responses for compliance and marketing.