Automated polls and voting management

Purpose

1. Facilitate real-time, transparent polls and voting for anime club decisions including event themes, screening schedules, and activity planning.

2. Increase engagement and satisfaction by offering multiple digital channels for voting and feedback.

3. Automate poll creation, distribution, vote aggregation, result tabulation, and reporting.

4. Maintain anonymity and prevent duplicate voting through automated tracking and authentication.

Trigger Conditions

1. Scheduled poll events (e.g., weekly voting on next anime screening).

2. Manual initiation by club organizers via dashboard or command.

3. Member milestone events (e.g., new member joins, special voting).

4. Integration with communication tools (e.g., poll triggered by Discord or Slack message).

5. Deadline-based triggers (e.g., poll closes at set time).

Platform Variants

1. Discord

• Feature/Setting: Configure Discord’s message reaction or poll bot API; set trigger on new #polls channel message.
  
• Sample: Use "Polls Channel" webhook; listen for "!vote" command.
  

2. Slack

• Feature/Setting: Use Slack’s Block Kit + Interactivity API for interactive message polls.
  
• Sample: Trigger poll using /poll slash command; collect responses via buttons.
  

3. Microsoft Teams

• Feature/Setting: Add Microsoft Forms integration; trigger via Teams bot or scheduled post.
  
• Sample: Auto-post poll link in "General" channel at set intervals.
  

4. Telegram

• Feature/Setting: Use Telegram Bot API’s sendPoll method; configure for anonymous voting.
  
• Sample: Trigger /startpoll command in group chat.
  

5. WhatsApp Business API

• Feature/Setting: Leverage templated messages with clickable reply buttons; use message webhook.
  
• Sample: Trigger voting prompt via scheduled WhatsApp broadcast.
  

6. Facebook Messenger

• Feature/Setting: Use Messenger Platform Send API to send Quick Replies for votes.
  
• Sample: Broadcast poll to group chat; collect response payloads.
  

7. Google Forms

• Feature/Setting: Auto-generate forms via Forms API; share links through group messaging APIs.
  
• Sample: Scheduled poll form link distribution.
  

8. Typeform

• Feature/Setting: Use Typeform Create API for custom polls; auto-email distribution.
  
• Sample: Trigger on calendar event, send personalized invitation.
  

9. SurveyMonkey

• Feature/Setting: Create survey via API; automate invite and reminder emails.
  
• Sample: Collect responses using SurveyMonkey Collector link.
  

10. Twitter/X

• Feature/Setting: Use Twitter API v2 Tweet endpoints; schedule poll tweets.
  
• Sample: Auto-post poll at peak engagement times.
  

11. Twilio SMS

• Feature/Setting: Trigger SMS polls using Twilio Programmable Messaging; parse keyword replies.
  
• Sample: Send "Reply 1 for Yes, 2 for No" message.
  

12. Mailchimp

• Feature/Setting: Integrate polls in campaigns via API; track clicks as votes.
  
• Sample: Use click maps in campaign analytics for voting results.
  

13. Google Chat

• Feature/Setting: Use Google Chat Bot API apps to post card-based polls.
  
• Sample: Automated posting on recurring schedule.
  

14. Zoom

• Feature/Setting: Enable Polling for Meetings via Zoom API; trigger during live sessions.
  
• Sample: Auto-launch poll after joining event.
  

15. Eventbrite

• Feature/Setting: Auto-email post-event surveys via Eventbrite API.
  
• Sample: Send poll link 1 hour after event ends.
  

16. Instagram

• Feature/Setting: Use Instagram Graph API for Story polls; schedule stories with poll stickers.
  
• Sample: Auto-post poll in club’s Story.
  

17. LinkedIn

• Feature/Setting: Use LinkedIn API to post Polls in group feed.
  
• Sample: Trigger on content calendar schedule.
  

18. Webex

• Feature/Setting: Use Webex Meetings Poll integration; auto-send poll when meeting starts.
  
• Sample: Pre-configure voting questions.
  

19. Zendesk

• Feature/Setting: Zendesk Survey API to gather member sentiment post-support interaction.
  
• Sample: Trigger feedback poll after ticket closed.
  

20. Airtable

• Feature/Setting: Automated record creation for each poll choice; use Airtable Forms link.
  
• Sample: Generate live-updating leaderboard.
  

21. HubSpot

• Feature/Setting: Use HubSpot Surveys API; schedule recurring engagement surveys.
  
• Sample: Email polls to segmented member lists.
  

22. Microsoft Power Automate

• Feature/Setting: Integrate polling with Teams, Email, or Forms; set trigger using workflows.
  
• Sample: Launch poll on workflow completion.
  

Benefits

1. Increases participation and transparency with multi-channel voting.

2. Reduces manual effort through scheduled and triggered workflows.

3. Ensures integrity and accuracy in vote counting.

4. Immediate reporting and analytics on voting outcomes.

5. Scalable for clubs of any size, adaptable to preferences and needs.

6. Improved member experience delivers higher retention and satisfaction.