Community survey scheduling and results reporting

Purpose

1. Automate the scheduling, collection, and reporting of community surveys to enhance member engagement and feedback within the anime club.

2. Streamline communication for event-planning, suggestions, and satisfaction tracking using automated notifications and consolidated data reports.

3. Enable multi-channel outreach to maximize participation, with detailed analytics delivered to organizers.

Trigger Conditions

1. New event announced on club calendar.

2. Manual initiation by club administrator.

3. Recurring surveys based on predefined timeframes (e.g., monthly community check-ins).

Platform Variants

1. Google Forms

- Feature: Form creation API; auto-generate and share surveys
- Setting: Use Forms API to create and distribute via Google Groups emails

2. Microsoft Forms

- Feature: Forms connector in Power Automate to schedule and send surveys
- Setting: Automate form sharing through Outlook or Teams

3. Typeform

- Feature: Typeform Webhooks to notify members on survey go-live
- Setting: Configure webhook to send survey link via Discord bot

4. SurveyMonkey

- Feature: API for survey distribution and response collection
- Setting: Automate sends via Mailchimp or SMS gateway

5. Jotform

- Feature: Form publish/notification settings
- Setting: Trigger email/SMS upon publishing new form

6. Twilio SMS

- Feature: Messaging API to notify members and send survey links
- Setting: Set up SMS workflow triggered by event

7. SendGrid

- Feature: Mail Send API
- Setting: Batch schedule survey invitation emails

8. Mailchimp

- Feature: Campaign API
- Setting: Automated campaign for survey invitations with scheduling

9. Discord

- Feature: Webhook/Bot integration to DM or post survey notifications
- Setting: Configure bot to send survey reminders

10. Slack

- Feature: Incoming Webhooks & Scheduled Messages
- Setting: Automation to send surveys and reminders in dedicated channels

11. Telegram

- Feature: Bot API to push survey links and collect inline responses
- Setting: Bot sends timed survey notifications

12. Facebook Messenger

- Feature: Messenger Platform API for automated survey link delivery
- Setting: Broadcast feature to reach group members

13. WhatsApp Business API

- Feature: Automated messaging template with survey links
- Setting: Timed or triggered messages to participant list

14. Airtable

- Feature: Scheduled automation to log responses and update dashboards
- Setting: Pull response data and push report to organizers

15. Zapier

- Feature: Schedule/trigger to coordinate multi-platform survey launches
- Setting: Chain triggers for survey posting and reporting

16. HubSpot

- Feature: Workflow automation to email surveys to contacts
- Setting: Trigger on new event or list update

17. Eventbrite

- Feature: Email Attendees tool for post-event survey
- Setting: Auto-send survey links after event completion

18. Constant Contact

- Feature: Email scheduling and automation
- Setting: Automate survey email rollout to segmented lists

19. SurveyPlanet

- Feature: API for scheduled survey activation and reporting
- Setting: Automate survey publication and aggregate responses

20. Monday.com

- Feature: Automations to schedule and track survey progress
- Setting: Survey creation triggers automatic notification and deadline tracking

Benefits

1. Maximizes survey response rates via timely and multi-channel delivery.

2. Reduces manual effort and potential delays for organizers.

3. Aggregates feedback for actionable analysis and member-driven improvements.

4. Ensures consistent communication cadence, sustaining member engagement.

5. Provides structured survey data for reporting and transparency to club leadership.