Daily attendance summary to parents

Purpose

1.1. Automate sending daily attendance summaries of each child to parents in Montessori preschools to improve transparency, engagement, and communication.
1.2. Ensure parents receive timely, clear, and detailed attendance updates, including arrival/departure time and absence notifications.
1.3. Automate compliance with regulatory requirements and parent expectations for consistent educational communication.
1.4. Automatedly collate and format attendance data for personalized delivery to each parent.

Trigger Conditions

2.1. Automated trigger at a scheduled time (e.g., 4 PM daily).
2.2. Manual trigger by the attendance team (one-click automation initiation).
2.3. Automator monitors attendance completion before initiating communication flow.
2.4. Immediate trigger upon detecting an absence or early pickup event for real-time automated notification.

Platform Variants

3.1. Twilio SMS
• Feature/Setting: Automate message sending via Twilio SMS API. Configure SMS templates and connect attendance data as variables.
• Sample: POST /Messages with To, From, Body mapped from daily summary.

3.2. SendGrid
• Feature/Setting: Automate transactional email sending with attendance summary via SendGrid Mail Send API.
• Sample: POST /mail/send with dynamic_template_data field populated by attendance data.

3.3. Mailgun
• Feature/Setting: Automate email dispatch via Mailgun’s messages API. Use variables for customizing email per recipient.
• Sample: POST /v3/messages with 'to', 'subject', and template variables inserted.

3.4. Slack
• Feature/Setting: Automate posting of summary in parent-specific Slack channels via Incoming Webhook or chat.postMessage API.
• Sample: POST /api/chat.postMessage with channel ID and attendance summary.

3.5. WhatsApp Business API
• Feature/Setting: Automate WhatsApp templated messages using attendance information.
• Sample: POST /v1/messages with parent phone and attendance summary in body.

3.6. Microsoft Teams
• Feature/Setting: Automate sending updates in dedicated channels/chats via Teams API or webhook.
• Sample: POST /beta/teams/{team-id}/channels/{channel-id}/messages.

3.7. Google Chat
• Feature/Setting: Automate direct parent notifications via Chat API webhook.
• Sample: POST message to webhook URL with daily attendance structured as cards.

3.8. Firebase Cloud Messaging
• Feature/Setting: Automate push notifications to parent mobile apps with attendance update.
• Sample: POST /fcm/send with relevant device tokens and attendance message.

3.9. Zendesk
• Feature/Setting: Automate ticket creation and parent notification via Zendesk tickets API for attendance issues.
• Sample: POST /api/v2/tickets with summary in description.

3.10. Salesforce
• Feature/Setting: Automate sending of emails or SMS via Salesforce Flow using attendance records.
• Sample: Use Process Builder or Flow triggered by attendance record update.

3.11. HubSpot
• Feature/Setting: Automate workflow to email parents daily, using CRM contact data and attendance properties.
• Sample: Workflow action “Send email” with attendance as personalization tokens.

3.12. Zoom
• Feature/Setting: Automate attendance summary as chat message via Zoom API or Zoom Chatbot.
• Sample: POST /im/chat/messages to parent user IDs.

3.13. Intercom
• Feature/Setting: Automate push message to parents’ Intercom account.
• Sample: POST /messages with admin, user_id, and body fields.

3.14. Telegram
• Feature/Setting: Automate bot to send messages via Bot API to parent Telegram accounts.
• Sample: POST /bot{token}/sendMessage.

3.15. Facebook Messenger Platform
• Feature/Setting: Automate sending structured messages using the Send API.
• Sample: POST /me/messages with recipient ID and message data.

3.16. Pusher
• Feature/Setting: Automate real-time web or app notifications using Channels API.
• Sample: Trigger event with attendance data to subscribed parent channel.

3.17. Zoho Mail
• Feature/Setting: Automate daily summary emails via Zoho Mail API workflow.
• Sample: POST /api/accounts/{account_id}/messages.

3.18. Amazon SNS
• Feature/Setting: Automate SMS or mobile app notifications using SNS publish API.
• Sample: POST to /topic/parent-summary.

3.19. Apple Push Notification Service (APNs)
• Feature/Setting: Automate iOS device attendance push notifications.
• Sample: POST /3/device/{device-token} with payload.

3.20. ActiveCampaign
• Feature/Setting: Automate email automation sequences triggered by new attendance data.
• Sample: POST /api/3/contact/sync and /api/3/automations/trigger.

3.21. ClickSend
• Feature/Setting: Automate sending SMS, email, or voice messages through ClickSend API.
• Sample: POST /v3/sms/send with parent contact and attendance body.

3.22. Zapier
• Feature/Setting: Automate workflow by connecting attendance source to various notification endpoints.
• Sample: Zap with “Schedule by Zapier” trigger and action set to Email or SMS app.

Benefits

4.1. Reduces admin workload by automating repetitive communication tasks.
4.2. Automatedly improves accuracy and timeliness of parental updates.
4.3. Automates compliance with regulations that require daily parent communication.
4.4. Enables scalable, flexible, and real-time automated attendance updates.
4.5. Streamlines communication, fostering a culture of trust through automation.