Automated scheduled status updates to internal and external stakeholders

Purpose

1.1. Automate distribution of project status updates to internal teams and external clients.
1.2. Ensure real-time project progress visibility for animators, producers, and stakeholders.
1.3. Minimize manual effort, reduce miscommunication, and keep all parties accurately informed.
1.4. Integrate update delivery into existing workflows such as daily standups, milestone completions, or sprint closures.

Trigger Conditions

2.1. Project milestone completion (as marked in project management tool).
2.2. Scheduled intervals (e.g., nightly, weekly, monthly reports).
2.3. Manual trigger by project manager or producer for ad hoc updates.
2.4. Asset version changes or approvals in animation pipeline.
2.5. Receipt of client feedback or new requirement documentation.

Platform Variants

3.1. Slack
• Function: chat.postMessage
• Configure: Webhook to designated project channel with update text.
3.2. Microsoft Teams
• Function: Send message in channel
• Configure: Graph API endpoint for channel posting, insert templated status content.
3.3. Gmail
• Function: Send mail
• Configure: OAuth2 authentication, compose update email, assign recipients dynamically.
3.4. OutLook/Office 365
• Function: Office 365 Outlook—Send Email V2
• Configure: Flow with adaptive cards for formatted status summaries.
3.5. Trello
• Function: Add comment to card
• Configure: REST API to comment project update on respective board card.
3.6. Asana
• Function: Add story (update/comment)
• Configure: Use project API to append updates to task/activity.
3.7. Monday.com
• Function: Create Update
• Configure: GraphQL API mutation with update content and board item ID.
3.8. Jira
• Function: Add comment to issue
• Configure: API call tied to workflow transition events or schedule.
3.9. Notion
• Function: Append block to database page
• Configure: Patch API call with update block to project workspace page.
3.10. Airtable
• Function: Create record in status log table
• Configure: API integration with table and automation trigger.
3.11. Discord
• Function: Create Message
• Configure: Webhook for direct posting to animation team channel.
3.12. Twilio SMS
• Function: messages.create
• Configure: Scheduled script sends SMS to stakeholder numbers.
3.13. SendGrid
• Function: Send Email API
• Configure: Templates for recurring project update distribution.
3.14. Basecamp
• Function: Post message to Campfire/Message Board
• Configure: API post with preformatted update summary.
3.15. Zoho Mail
• Function: SendMail
• Configure: Automate trigger to compose and send project updates.
3.16. Google Sheets
• Function: Add row
• Configure: Script to log update with timestamps for audit trail.
3.17. Salesforce
• Function: Create FeedItem (Chatter post)
• Configure: REST API update to project account or opportunity feed.
3.18. HubSpot
• Function: Email API/Timeline Event
• Configure: Send scheduled or conditional update to client contact.
3.19. ClickUp
• Function: Create Comment
• Configure: API integration for update on task or doc.
3.20. Messenger (Facebook API)
• Function: Send API—messages endpoint
• Configure: Send message to subscribed clients/groups about project updates.

Benefits

4.1. Reduces information silos and delays for animation studios and clients.
4.2. Ensures all relevant stakeholders receive reliable, timely status information.
4.3. Standardizes communication format and frequency for professionalism.
4.4. Frees up production coordinators from repetitive update tasks.
4.5. Improves client satisfaction via transparency and proactive outreach.