Summary reports sent at set intervals to project teams

Purpose

1.1. Automate sending of comprehensive project summary reports to animation studio teams at scheduled intervals.
1.2. Ensure all team members are updated on project status, deadlines, and resource allocations without manual effort.
1.3. Streamline communication by aggregating status updates, KPIs, task completions, and relevant files into one scheduled report.
1.4. Minimize information gaps and delays, enhance transparency in animation production workflows, and foster collaborative productivity.
1.5. Allow department leads and creatives to track project blockers and dependencies proactively.

Trigger Conditions

2.1. Scheduled time intervals (e.g., daily at 18:00, weekly every Friday at 15:00).
2.2. Completion of major project milestones or sprints.
2.3. Event-based triggers (e.g., submission of storyboard, animation render completion).
2.4. Manual override via dashboard/admin request by project manager.

Platform Variants

3.1. Slack
• Feature: Scheduled message; API method: `chat.scheduleMessage` with channel/team and precompiled summary report.
3.2. Microsoft Teams
• Feature: Recurring messages or adaptive cards; API (Graph): `/chats/{chat-id}/messages` with rich text report payload.
3.3. Gmail
• Feature: Scheduled email via Gmail API; endpoint: `users.messages.send` with project report, attachments, and mail list.
3.4. Outlook/Exchange
• Feature: Scheduled or recurring mail; API: Microsoft Graph `/me/sendMail` with HTML report body and CC list.
3.5. Basecamp
• Feature: Message board post; API: `POST /buckets/{project_id}/messages.json` with compiled summary.
3.6. Monday.com
• Feature: Item update/post on board; API: `change_column_values` with summary as text or file attachment.
3.7. Asana
• Feature: Project comment or status update; API: `POST /tasks/{task_id}/stories` with report text.
3.8. Trello
• Feature: Card comment or checklist add; API: `POST /1/cards/{id}/actions/comments` with digest entry.
3.9. Notion
• Feature: Database entry or page update; API: `PATCH /v1/pages/{page_id}` with summary content.
3.10. ClickUp
• Feature: Task comment or notification; API: `POST /api/v2/task/{task_id}/comment` with summary markdown.
3.11. Google Sheets
• Feature: Scheduled append to summary tracker; API: `spreadsheets.values.append` for report log.
3.12. Dropbox
• Feature: Upload generated PDF/CSV report; API: `files/upload` to team folder.
3.13. Google Drive
• Feature: Place report docs in shared drive; API: `files.create` with summary as DOCX/Google Doc.
3.14. Box
• Feature: Shared file upload for project team; API: `files/upload` and notify users.
3.15. SendGrid
• Feature: Batch email; API: `/mail/send` with attachments and personalized content blocks.
3.16. Discord
• Feature: Channel message or embed; API: `POST /channels/{channel.id}/messages` with formatted report.
3.17. Jira
• Feature: Project comment; API: `POST /rest/api/3/issue/{issueIdOrKey}/comment` with progress summary.
3.18. Zoho Mail
• Feature: Send scheduled mail; API: `messages` endpoint for digest delivery.
3.19. Twilio SMS
• Feature: Send summary alerts as SMS snippet; API: `POST /Messages` to project leads’ numbers.
3.20. Mailchimp
• Feature: Automated campaign; API: `POST /campaigns` and `actions/send` for regular report blast.

Benefits

4.1. Centralized, consistent communication reduces risk of information silos.
4.2. Improved accountability and visibility across departments in animation production.
4.3. Time savings over manual compiling and distribution of reports.
4.4. Customizable to platform preferences of different project teams.
4.5. Reliable, on-time delivery improves project forecasting and resource allocation efficiency.